Payroll Coordinator

Overview

The Payroll Coordinator supports accurate, timely, and compliant processing of bi-weekly and ad hoc payroll. This role reviews and reconciles payroll data, calculates wages and deductions, responds to employee payroll inquiries, and maintains accurate records in accordance with federal, state, and local requirements. The Payroll Coordinator partners closely with Human Resources, Finance, and other internal stakeholders to resolve discrepancies, support payroll reporting and tax filings, and identify opportunities to strengthen payroll processes. Success requires attention to detail, sound judgment, confidentiality, and the ability to manage high-volume, multi-state payroll activities in a fast-paced environment.

Compensation & Schedule

• Hourly pay: $26.15–$31.00 (based on experience)
• Schedule: Monday–Friday (standard business hours)
• Employment: Full-time, Non-exempt
• Work arrangement: Remote opportunity

Responsibilities

Payroll Processing & Administration

• Process bi-weekly and ad hoc payroll accurately and on time using the organization’s payroll systems
• Calculate wages, deductions, tax withholdings, retroactive pay, unpaid leave adjustments, and other payroll-related modifications in compliance with applicable requirements
• Review and reconcile payroll data, including time records, bonuses, commissions, deductions, and other adjustments
• Validate payroll inputs and supporting documentation to help ensure employees are paid accurately and timely

Reconciliation, Reporting & Compliance

• Prepare and submit quarterly payroll tax reports and filings in accordance with federal, state, and local requirements
• Prepare and distribute payroll reports for management, Finance, and other stakeholders as needed
• Monitor payroll laws, regulations, and best practices to support ongoing compliance with applicable requirements
• Maintain accurate, complete, and auditable payroll records while protecting the confidentiality of employee information

Employee & Stakeholder Support

• Partner with Human Resources and other internal teams to verify the accuracy and completeness of employee and payroll data
• Respond to employee inquiries regarding pay discrepancies, tax withholding changes, deductions, and other payroll matters in a timely and professional manner
• Research and resolve payroll discrepancies, escalating complex issues to the appropriate stakeholders when necessary

Process Improvement & Additional Support

• Support payroll and system initiatives that improve accuracy, efficiency, and the employee experience
• Document payroll issues, process gaps, and resolutions to support consistent practices and continuous improvement
• Collaborate effectively within a team environment and complete special projects, assignments, and other duties as needed

Requirements

• Associate degree or equivalent experience in Accounting, Finance, Business Administration, or a related field
• Minimum of 2–3 years of payroll processing experience, preferably in a fast-paced, high-volume environment
• Experience processing multi-state payroll
• Proficiency in Microsoft Excel
• Experience with payroll reporting, account reconciliations, and payroll tax filings
• Working knowledge of payroll principles, payroll tax regulations, and compliance requirements
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve issues accurately
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines
• Ability to work independently with minimal supervision and collaborate effectively within a team environment
• Experience with Workday and ADP Smart Compliance

Preferred Qualifications

• Certified Payroll Professional (CPP) designation is a plus

Physical Demands

While performing the duties of this job, the employee is regularly required to:

• Hearing: Must be able to hear well enough to communicate with co-workers.
• Hand Dexterity: Must be able to use a computer.
• Vision: Must be able to read reports and use a computer.

Working Environment

This position operates in a professional office environment and may be structured as on-site, remote, or hybrid depending on business needs. The role requires use of standard office equipment and collaboration with internal teams.