Payroll Coordinator

Overview

A clinical research organization specializing in neuroscience and related therapeutic areas is seeking a Payroll Coordinator to join their HR team. The organization has extensive experience in Phase I–IV clinical trials and operates affiliate sites across the U.S. This is a remote position.

Responsibilities

• Review and enter or import employee timecards into the payroll system.
• Verify payroll documentation for accuracy and make necessary adjustments.
• Obtain required approvals for payroll transactions from site directors or executive staff.
• Collaborate with the Human Resources Department.
• Research and resolve payroll-related questions from managers and employees, including inquiries about PTO, banking, garnishments, retroactive pay calculations, tax questions, and other changes.
• Process payroll on schedule for multiple entities across different states.
• Assist the finance department in preparing and recording monthly payroll, PTO, and bonus accruals.
• Review and ensure accuracy of all year-end statements, including but not limited to 941, 940, state forms, and W2 statements.
• Prepare ad hoc financial and analytical reports for management.
• Participate as a project manager or team member on various company projects as needed.
• Perform additional responsibilities as required by the evolving needs of the organization.

Requirements

Education and Experience

• Bachelor’s degree required.
• Minimum of 3-5 years of payroll experience, including multi-site and multi-state payroll processing.
• Knowledge of current compensation rules and tax regulations such as Federal, FICA, State, and Local withholding rules, including employee wage garnishment enforcement.
• Familiarity with state payroll rules and guidelines preferred.
• Understanding of 401(k) rules and regulations.
• Experience with Paycom or similar payroll software.
• Strong financial and analytical skills.
• FPC or CPP certification is desired.

Skills

• Excellent interpersonal, written, and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to meet tight deadlines.
• Self-motivated and results-driven, comfortable working in a fast-paced, dynamic environment.
• Ability to collaborate effectively with different departments and assist HR and Finance with assignments and projects.
• Proficient in MS Word, Excel, and Microsoft Office Suite.

Compensation and Benefits

• Competitive benefits package including medical and dental coverage.
• Matching 401(k) plan.
• Paid time off.

Location

• Remote position.