Payroll Manager

Overview

This role involves managing and administering a multi-state payroll function and partnering closely with Accounting and Human Resources to ensure payroll integrates effectively with planning, processes, and systems. The Payroll Manager establishes and administers processes and procedures to ensure employees are paid timely and accurately and in compliance with applicable rules and regulations.

The position requires a strong performance orientation and attention to detail, a track record of delivering timely and accurate results, and the ability to prioritize while providing exceptional service to employees.

Responsibilities

• Match credit card receipts to credit card statement transactions.
• Process weekly multi-state payroll, ensuring accurate and timely employee payments.
• Calculate new hire, termination, and adjustment pay.
• Process expense reimbursements and garnishments.
• Review and audit timesheets for accuracy and completeness.
• Respond to employee inquiries regarding payroll, timekeeping, expenses, PTO, and accruals.
• Track and reconcile paid time off, including vacation, holidays, and sick leave.
• Set up new hires and rehires in payroll systems and verify data accuracy.
• Maintain employee payroll records and support employee and manager inquiries.
• Ensure employee hires, changes, and terminations are processed in compliance with payroll schedules and legal requirements.
• Maintain compliance with payroll laws, tax regulations, and government reporting requirements.
• Implement payroll-related regulatory changes and communicate updates to stakeholders.
• Review, audit, and validate payroll processing, reports, and paycheck distribution.
• Prepare and reconcile payroll reports to ensure accuracy and compliance.
• Process payroll adjustments, garnishments, support payments, bonuses, manual checks, and leave-related payments.
• Complete state registrations for payroll taxes, unemployment insurance, and withholding requirements.
• Respond to unemployment claims and state agency inquiries, including EDD requests.
• Ensure payroll systems support year-end tax reporting and ACA compliance.
• Prepare and file weekly, monthly, and annual payroll tax returns and related forms.
• Prepare workers’ compensation payroll reports and related reporting requirements.
• Develop, maintain, and document payroll policies, procedures, and internal controls.
• Identify and implement process improvements to increase payroll efficiency and system utilization.
• Evaluate payroll system capabilities and recommend enhancements to improve operations.
• Perform other duties and responsibilities as assigned.

How You Contribute

• Maintain strict confidentiality and security of employee payroll and personal information.
• Maintain expert knowledge of payroll best practices, multi-state payroll regulations, tax laws, and recordkeeping requirements.
• Stay current on payroll laws and regulatory changes; recommend and implement process improvements as needed.
• Collaborate with managers across multiple states to resolve payroll inquiries, issues, and process questions.
• Create, maintain, and distribute payroll reports as requested.
• Provide excellent customer service to employees, managers, and internal stakeholders.
• Build and maintain strong partnerships with Accounting, Human Resources, and other departments.
• Serve as an internal payroll compliance expert by ensuring compliance with federal, state, and local payroll tax regulations and responding to government agency inquiries.
• Maintain accurate employee records and process personnel changes in a timely, compliant manner.
• Review employee changes for proper authorization and compliance with company policies and applicable regulations.
• Maintain and update payroll and timekeeping sections of the employee handbook to ensure regulatory compliance.
• Adapt to changing business needs, processes, and technologies while using tools that improve accuracy and efficiency.

Education & Experience

• An undergraduate degree in accounting or equivalent experience is required, preferably in the construction industry.
• Minimum 6–8 years of progressive payroll work experience.

Compensation & Benefits

• Estimated wage ranges that may appear on the site have not been provided or verified by the employer. Compensation will be discussed with qualified candidates through the application process.
• Benefits include:
  • Preferred Provider options (requiring a co-payment for appointments and prescriptions) and a Consumer Directed Health Plan (sometimes known as a high-deductible plan).
  • Employer pays for the majority of health insurance premium costs.
  • Health, dental and other benefit coverage for employees and dependents on the first full day of the month following one full month of employment.
  • Qualified retirement plan.
  • Employee Stock Ownership (ESOP)/Profit Sharing Plan.
  • Paid, personal time off upon fulfillment of eligibility requirements.

Equal Employment Opportunity / Compliance

• The employer is an EEO employer.
• The employer participates in E-Verify.

Note to Recruiting Agencies

Employment, staffing and recruiting agencies are requested not to contact hiring managers regarding candidate placement. Unsolicited resumes or applications submitted through the website or to the employer’s email accounts are considered the employer’s property and are not subject to payment of agency fees unless there is a formal written agreement and the agency is invited by the employer to submit candidates for review.