Payroll Specialist

Overview

This entry-level support role performs routine tasks associated with payroll operations under close supervision.

Key activities include processing wage and salary payments, auditing time entries, scheduling garnishment payments, calculating and processing special checks, preparing and filing unemployment forms and new hire paperwork, and creating summary reports for management. The role uses automated time and attendance software and programs in day-to-day operations, and supports general inquiries related to payroll, benefits, and time/attendance.

Responsibilities

• Collect, verify, and store organizational payroll data.
• Input changes, including updates to employees or employee statuses, exemptions or withholdings, and bank information.
• Reconcile payroll-related general ledger accounts and prepare reports or statements summarizing payroll-related accounts.
• Interface with third-party payroll vendors, as needed.
• Stay current on changes affecting payroll processing.
• Prepare correspondence to taxing authorities for explanation and clarification.
• Follow up with taxing authorities regarding letters received about late payments, penalties, and interest charges, including researching to avoid penalty payments.
• Maintain files related to tax and W-2 information.

Qualifications

• High school diploma required.
• Minimum of three years of payroll and/or accounting experience.
• Excellent communication and organization skills.
• Good writing skills.
• Ability to update knowledge regarding various pay scales according to the position of the employee.
• Ability to work with high precision and accuracy.

Compensation & Benefits

• Competitive base pay.
• Pay range/salary represents the anticipated low and high pay that may be offered for this position; actual offer will be determined based on factors including the candidate’s previous experience and education, market rates, minimum pay requirements for the applicable jurisdiction, business segment, supply/demand, and scheduled hours.
• Bonus/incentive pay and other performance-based rewards, if applicable.
• Medical, dental and vision plans.
• Prescription drugs.
• HSA, HRA, and FSA accounts.
• Paid holidays, vacation and sick leave.
• 401(k) retirement plan.
• Tuition assistance.
• Paid parental leave.
• Supplemental health benefits.
• Other benefits currently available at no cost include:
  • Enhanced mental health support.
  • Virtual physical therapy.
  • Caregiving services.
  • Life assistance program.
• Training programs supporting continuous learning and career progression.
• Sustainability programs that give back to the communities where employees live and work.

Location

Not specified in the provided job description.

Additional Information

• Employer participates in E-Verify and is an Equal Opportunity Employer (M/F/D/V).
• Not accepting unsolicited assistance from search firms for this employment opportunity.