Payroll Specialist

Overview

This part-time Payroll Specialist role involves processing semi-monthly payroll, verifying timesheets, maintaining employee records, and ensuring compliance with payroll regulations. The position requires reconciling payroll accounts, resolving discrepancies, generating payroll and benefit reports, supporting audits, and addressing employee inquiries related to pay and deductions.

Responsibilities

• Prepare and process semi-monthly payroll for hourly and salaried employees, including adjustments for raises, bonuses, and commissions
• Verify timesheets for accuracy and communicate with managers and HR as needed
• Maintain and update employee records, including new hires, terminations, deductions, benefits, salary changes, bonus pay, overtime, retro pay, and tax withholdings
• Ensure compliance with federal, state, and local payroll, tax, and garnishment regulations
• Reconcile payroll-related general ledger accounts and benefit-related accounts, resolving discrepancies
• Generate payroll reports, budgets, and ad hoc reports as requested by management
• Prepare payroll reports for financial and 401K audits
• Generate and communicate benefit reports to the Benefit Manager
• Respond to employee questions regarding pay, deductions, and tax forms

Requirements

• Minimum 5 years of experience in payroll processing
• Basic knowledge of bookkeeping
• Proficiency with payroll software such as ADP, Paychex, or UnicornHRO; SAP proficiency is a plus but not required
• Strong skills in Microsoft Excel
• High attention to detail and accuracy in numerical data entry and auditing
• Solid understanding of payroll laws, tax regulations, and benefits administration
• Excellent organizational, time-management, and communication skills

Physical and Work Conditions

• Primarily desk-based work requiring sustained periods of sitting and computer use for data entry and analysis
• Requires presence at the Long Island City, NY office at least 2 days per month
• Occasional extended hours, including late nights, weekends, or public holidays, may be necessary to meet deadlines

Eligibility

• Candidates must have valid US work authorization; visa sponsorship is not available for this position.

Location

Long Island City, NY