Payroll Specialist

Overview

This part-time Payroll Specialist role involves managing accurate, on-time, multi-state payroll for a distributed remote workforce within the United States. The specialist will own the full payroll cycle, collaborate with finance and benefits teams, and act as the primary point of contact for all employee payroll inquiries.

Responsibilities

• Process bi-weekly payroll for US-based employees and 1099 contractors across multiple states
• Maintain accurate records of hours worked, deductions, garnishments, and benefits contributions
• Reconcile payroll registers with the general ledger and prepare journal entries
• Manage federal, state, and local payroll tax filings, including year-end W-2 and 1099-NEC reporting
• Track multi-state tax nexus changes due to remote-worker location changes
• Respond to employee payroll inquiries with discretion and accuracy
• Maintain documentation of payroll controls and support the annual financial audit

Requirements

• Minimum 3 years of US multi-state payroll experience
• Hands-on experience with at least one major payroll platform such as ADP Workforce Now, Workday, Gusto, Rippling, or Paychex Flex
• Strong knowledge of FLSA, multi-state SUI/SUTA, and remote-worker tax considerations
• Familiarity with state-specific final-pay rules and pay-frequency requirements
• Excellent attention to detail and ability to handle confidential data discreetly
• Comfortable working independently on a part-time, remote schedule
• Must have US work authorization

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
• Experience supporting a fully-remote, multi-state US workforce
• Familiarity with equity and stock-based compensation administration (e.g., RSUs, ISOs)
• Exposure to international contractor payments platforms such as Deel or Remote.com

Compensation & Benefits

• Annualized compensation ranging from $58,000 to $82,000, benchmarked to top-quartile US remote part-time market rates
• Healthcare stipend in lieu of group coverage
• 401(k) plan participation with company match
• Accrued paid time off and all US federal holidays
• Annual learning and certification budget of $1,500
• Home-office equipment stipend of $1,200 plus an annual refresh budget
• Quarterly virtual team offsites and optional all-expenses-paid visits to the New York City headquarters

Location

• Remote within the United States
• Part-time, approximately 20 hours per week