Payroll Tax & Compliance Specialist (Remote)

Overview

A consulting, engineering, and construction services organization is seeking a detail-oriented remote Payroll Tax & Compliance Specialist. This role supports payroll processing and serves as a key resource for payroll tax compliance across multiple entities. The position involves ensuring accurate tax setup, monitoring payroll tax regulations, resolving tax notices, supporting audits, and maintaining compliance for a multi-state workforce.

Responsibilities

• Support weekly and bi-weekly payroll processing, including bonuses, special earnings, and payroll adjustments.
• Monitor federal, state, and local payroll tax laws and translate regulatory changes into actionable payroll procedures.
• Manage payroll tax notices, including federal, state, local, unemployment, withholding, and jurisdictional discrepancies.
• Partner with tax agencies and third-party payroll providers to investigate and resolve payroll tax issues.
• Audit employee "lived in" and "worked in" data across multiple entities and states to ensure accurate tax jurisdiction mapping.
• Review employee tax profiles to confirm occupational taxes, local withholdings, and state-specific requirements are active and calculating correctly.
• Monitor State Unemployment Insurance accounts, new state registrations, and SUI rate accuracy.
• Support audits related to state-specific tax exemptions, paid family and medical leave (PFML), paid leave programs, and other payroll tax exclusions.
• Assist with employee lifecycle updates, including new hires, terminations, and status changes, to ensure accurate payroll data flow.
• Facilitate internal bank transfers and payroll-related remittances, including FSA funding.
• Support timesheet governance by tracking employee and manager submission/approval deadlines.
• Identify payroll tax trends, recommend corrective actions, and help prevent recurring compliance issues.

Requirements

• Associate’s degree or higher in Accounting, Business, Human Resources, or a related field; equivalent experience may be considered.
• Minimum 5 years of HR/payroll experience with a focus on payroll tax and compliance.
• Experience supporting multi-state payroll tax filings, regulations, audits, reconciliations, and tax notice resolution.
• Knowledge of ADP or a similar payroll system is required.
• Proficiency with Microsoft Word and Excel.
• Strong attention to detail, organization, and follow-through.
• Ability to research payroll tax requirements and communicate findings clearly.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with payroll, HR, finance, and external partners.

Preferred Qualifications

• Experience with Deltek Vision is preferred.

Compensation & Benefits

• Pay Range: $1 USD - $1 USD
• Competitive compensation packages.
• Annual bonuses, spot bonuses, and peer recognition awards.
• 401(k) match of 1:1 up to 4% of compensation.
• Tuition assistance and student loan repayment programs.
• Paid licensing and certification fees and renewals.
• Financial rewards for obtaining licensure.
• Employee referral bonuses.
• Annual wellness reimbursement for gym memberships, fitness trackers, home gym equipment, etc.
• Dependent care match.

Benefits

• Generous paid time off.
• Paid parental leave.
• Flexible work schedules available for some positions.
• Tenure awards including travel vouchers.
• Medical, dental, and vision insurance.
• Family planning and IVF benefits.
• Pet insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Employer-paid long-term disability (LTD), short-term disability (STD), and life insurance.
• Supplemental benefits covering accident, hospitalization, and critical illness.
• Member Assistance Program offering complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services.

Location

• Remote position supporting a multi-state workforce.