Payroll Tax Specialist

Overview

The Payroll Tax Specialist is responsible for supporting payroll tax operations and compliance activities across federal, state, and local jurisdictions. This role ensures accurate and timely tax filings, payments, and reporting, assists in resolving tax-related issues, and maintains compliance with applicable regulations. The specialist collaborates with the Lead Payroll Tax & Compliance Specialist and cross-functional teams to maintain efficient payroll tax processes, support audits, and contribute to continuous improvement initiatives.

Responsibilities

• Support processing of payroll tax filings and deposits across federal, state, and local jurisdictions, ensuring accuracy and timeliness.
• Assist with multi-state payroll tax operations for a large employee population, ensuring regulatory compliance.
• Research and resolve payroll tax notices, discrepancies, and agency inquiries promptly.
• Prepare and submit required payroll tax reports, filings, and related documentation.
• Assist with new hire reporting, employment verifications, wage garnishments, and other compliance-related activities.
• Perform payroll tax reconciliations, including supporting general ledger tie-outs and variance analysis.
• Support year-end activities such as W-2 processing, corrections (W-2C), and related reporting.
• Assist with tax registrations in new jurisdictions and maintenance of existing tax accounts.
• Partner with payroll, HR, finance, and external vendors to ensure accurate tax data and compliance across systems.
• Maintain payroll tax records and documentation to support internal and external audit requests.
• Identify discrepancies in payroll tax data and escalate complex issues to senior team members as needed.
• Contribute to process improvement initiatives to enhance efficiency, accuracy, and internal controls.
• Monitor updates to payroll tax regulations and escalate potential impacts to leadership.

Requirements

• Minimum of 3 years of experience in payroll, payroll tax, or accounting.
• Proficiency in payroll tax and payroll tax filing.
• Experience with multi-state payroll tax filing.
• Thorough understanding of federal, state, and local payroll tax regulations.
• Experience working with payroll systems such as ADP, Workday, Ceridian, or PeopleSoft.
• Strong Excel skills and proficiency with reporting tools.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Analytical skills to identify and resolve discrepancies.
• Strong communication skills for interaction with internal teams and external agencies.

Work Environment

• This is a fully remote position within the United States.
• Central Standard Time (CST) zone is preferred for optimal coordination.
• Regular business hours, Monday through Friday.

Job Type & Location

• Contract to Hire position.
• Based out of Fenton, MO.

Compensation & Benefits

• Pay range: $25.00 - $35.57 per hour.
• Benefits (eligibility and availability may vary based on job classification and length of employment) may include:
  • Medical, dental, and vision coverage
  • Critical illness, accident, and hospital insurance
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life insurance and accidental death & dismemberment (AD&D) for employee and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Application Deadline

• This position is anticipated to close on June 5, 2026.