Payroll & Tax Specialist

Overview

A rapidly growing commerce enablement organization is seeking a meticulous Payroll & Tax Specialist to support payroll operations within the People team. This role focuses on executing and iterating payroll processes that drive automation, standardization, and centralization of HR systems and procedures.

This position is open to applicants located in or willing to relocate to AL, AZ, CA, CO, CT, DE, FL, GA, IL, IN, IA, KY, LA, ME, MD, MA, MI, MS, NE, NV, NJ, NY, NC, OH, OR, PA, SC, TN, TX, UT, VA, WA, WV.

Responsibilities

Payroll Operations

• Collect, calculate, and enter payroll data accurately.
• Address employee inquiries related to pay and time and attendance.
• Update payroll records and prepare payroll reports.
• Develop and document scalable payroll processes and employee-facing guidelines.
• Collaborate with Accounting to maintain accurate job costing and general ledger records.
• Produce and analyze employee data reports.

Tax Administration

• Manage payroll tax accounts, filings, and new account setups.
• Reconcile taxes between Workday and ADP systems.
• Balance and file quarterly tax returns.
• Validate and reconcile tax rates.
• Produce and analyze company tax reports.
• Handle multi-state tax compliance.

Administration & Employee Experience

• Maintain confidentiality and integrity of HR records, forms, files, and policies.
• Stay informed on payroll trends, best practices, and regulatory changes.
• Assist employees with payroll-related questions, ensuring exceptional customer service.
• Support employee onboarding and offboarding processes.

Requirements

• Minimum 5 years of progressive payroll experience in a dynamic, fast-paced, and rapidly growing environment.
• Experience with Workday and ADP Smart Compliance payroll systems.
• Strong knowledge of payroll tax and compliance.
• Functional understanding of federal and state employment laws.
• Excellent time management, prioritization, and communication skills.
• Ability to maintain strict confidentiality and act with integrity.
• Strong business acumen and ability to collaborate with HR colleagues and internal clients.
• Highly detail-oriented, organized, and able to multitask effectively.
• Proficient in Microsoft Excel.
• Ability to work independently and as part of a team.
• Comfortable working in a fast-paced environment and managing ambiguity.

Preferred Qualifications

• Bachelor's degree in human resources, business, or related field.
• Experience in People Operations within the tech industry, ideally with exposure to M&A integrations.
• Experience working in a rapidly scaling startup.
• Working knowledge of employment laws and compliance across all U.S. states.

Compensation & Benefits

Details regarding compensation and benefits are not specified.

Location

This role is open to candidates located in or willing to relocate to the following U.S. states: Alabama, Arizona, California, Colorado, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Mississippi, Nebraska, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, West Virginia.

Additional Information

• Candidates must be eligible to work in the United States without requiring visa sponsorship now or in the future.
• Visa sponsorship for non-immigrant categories such as H-1B, H-1B1, E-3, O-1, or TN will not be provided.
• The employer is an equal opportunity organization committed to diversity and inclusion.