Post Award Administrator

Overview

The organization is seeking a Post-Award Administrator to provide professional support for post-award activities relating to grant and contract proposals and funding within a department or unit. This role provides financial management in an intensive customer service environment for the Department of Pathology.

Responsibilities

• Serve as a primary account administrator for faculty, with a portfolio that may include sponsored awards, gifts, and internal funding.
• Allocate, authorize, monitor, and control expenses.
• Maintain, oversee, reconcile, and correct errors in accounts.
• Collaborate with other administrators on the procurement process, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Work with central office to manage financial and non-financial aspects of post-award grants management.
• Advise and assist in relationships and communications with funding agencies, subcontractors, and others.
• Identify problems and propose solutions in accordance with proper policy and procedure.
• Compare actual spending to the original budget and identify variances, with particular attention to faculty salary.
• Develop a working knowledge of University policies and procedures, as well as policies and procedures of various funding agencies.
• Work closely with the department to effectively manage faculty accounts and ensure proper spending.
• Handle straightforward post-award activities, including:
  • account creation
  • regulatory and compliance monitoring
  • salary allocations
  • effort reporting
  • grant projections
  • cost allocations
  • cost center charges
  • equipment inventory
  • invoice preparation
  • grant closing and account closing
• Prepare summaries of grants and effort allocations for Principal Investigators; meet with them and respond to questions.
• Coordinate with other departments/units/divisions regarding multi-investigator grants.
• Serve as the department contact for annual audits and agency site visits.
• Perform other related work as needed.

Requirements

Minimum Qualifications

• College or university degree in a related field.
• Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

• Bachelor’s degree or higher in accounting, business administration, or science.
• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience in one or more aspects of sponsored program administration in a research environment.
• Experience with accounting systems.

Preferred Competencies

• Knowledge of Microsoft Office, financial computing, and database software applications.
• Mathematical aptitude.
• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work closely with senior University officials.
• Ability to independently complete projects on time and accurately with minimal supervision.

Working Conditions

• Work non-traditional hours.

Compensation & Benefits

• Pay rate type: Salary
• FLSA status: Exempt
• Pay range: $75,000.00 - $100,000.00
• Benefits eligible: Yes (health, retirement, and paid time off for eligible employees)

Application Documents

• Resume (required)
• Cover Letter (required)

Additional Information

• Scheduled weekly hours: 40
• Drug test required: No
• Health screen required: No
• Motor vehicle record inquiry required: No
• Background check: All offers of employment are contingent upon a background check that includes a review of conviction history; consideration is case-by-case.
• Equal opportunity: The organization is an equal opportunity employer.

Location

Chicago, IL