Post Award Administrator

Overview

This role provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit, with responsibilities focused on financial management and customer service for the Department of Pathology. Work is performed with moderate guidance and requires applying knowledge of University and business drivers.

Responsibilities

• Serve as a primary account administrator for faculty; portfolio may include sponsored awards, gifts, and internal funding.
• Allocate, authorize, monitor, and control expenses.
• Maintain, oversee, reconcile, and correct errors in accounts.
• Partner with other administrators on the procurement process, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Work with central office to manage financial and non-financial aspects of post-award grants management.
• Advise and assist with most interactions and communications with funding agencies, subcontractors, and others.
• Identify and resolve problems in accordance with proper policy and procedure.
• Compare actual spending to original budget and identify variances, with particular attention to faculty salary.
• Develop and apply working knowledge of University policies and procedures and working knowledge of policies and procedures of various funding agencies.
• Work closely with the department to manage faculty accounts effectively and ensure proper spending.
• Handle straightforward post-award activities, including:
  • Account creations
  • Regulatory and compliance monitoring
  • Salary allocations
  • Effort reporting
  • Grant projections
  • Cost allocations and cost center charges
  • Equipment inventory
  • Invoice preparation
  • Grant closing process and account closing
• Prepare summaries of grants and effort allocations for Principal Investigators; meet with them and respond to questions.
• Coordinate with other departments/units/divisions regarding multi-investigator grants.
• Serve as the department contact for annual audits and agency site visits.
• Perform other related work as needed.

Minimum Qualifications

• Education: College or university degree in a related field.
• Work Experience: Knowledge and skills developed through 2–5 years of work experience in a related job discipline.

Preferred Qualifications

• Education: Bachelor’s degree or higher in accounting, business administration, or science.
• Experience:
  • Administrative, accounting, or grant and contract administration experience
  • Budgets, ledgers, invoices, and fiscal reporting
  • One or more aspects of sponsored program administration in a research environment
  • Accounting systems
• Preferred Competencies:
  • Knowledge of Microsoft Office, financial computing, and database software applications
  • Mathematical aptitude
  • Strong analytical and organizational skills
  • Strong interpersonal, verbal, and written communication skills
  • Ability to work closely with senior University officials
  • Ability to independently complete projects on time and accurately with minimal supervision

Compensation & Benefits

• Pay Range: $75,000.00 - $100,000.00 (salary)
• FLSA Status: Exempt
• Benefits Eligible: Yes

Location

Not specified in the posting.

Work Schedule and Conditions

• Scheduled Weekly Hours: 40
• Work Non-Traditional Hours: Yes

Application Requirements

• Resume: Required
• Cover Letter: Required
• The organization uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
• Application documents must be uploaded via the My Experience page under the section titled Application Documents.

Additional Information

• Drug Test Required: No
• Health Screen Required: No
• Motor Vehicle Record Inquiry Required: No
• All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude employment; information is considered on a case-by-case basis.
• The organization is an equal opportunity employer and does not discriminate based on protected characteristics under applicable law.

Equal Opportunity and Accommodation

Job seekers needing a reasonable accommodation to complete the application process should request assistance through the applicant inquiry process.