Project Accountant Associate 3

Overview

A consulting organization is seeking a candidate to assist the Project Manager throughout the project life cycle. This role involves establishing project budgets, reviewing and preparing client invoices, coordinating accounts receivable and work-in-progress reviews, and monitoring project financial performance. The position can be performed from any of the organization's office locations or remotely.

Responsibilities

• Assist Project Manager throughout the project life cycle.
• Manage personal tasks with adherence to deadlines and scope.
• Participate in Project Financial Meetings focusing on accounts receivable (AR), work-in-progress (WIP), and other key performance metrics.
• Project setup and lifecycle maintenance in Deltek, including:
  • Creating Work Breakdown Structures.
  • Inputting budgets and saving backups.
  • Reviewing, verifying, and filing contracts.
  • Creating billing terms based on contracts.
• Invoicing tasks:
  • Batch draft invoices by invoice week.
  • Reference invoicing summary reports for budget and billing guidance.
  • Review rates, costs, dates, factors, WIP, and comments for errors.
  • Mark up draft invoices for Project Manager review and complete changes accurately.
  • Input WIP comments into system tools as needed.
  • Confirm backup/status reports are attached as required.
  • Submit invoices to clients per contract requirements.
  • File emailed invoices in the project folder.
• Work-In-Process (WIP) monitoring:
  • Confirm with Project Manager when WIP may be billed.
  • Confirm status and amount of supplements or change orders when applicable.
  • Enter AR comments in Deltek for all past-due invoices.
  • Notify management of potential and confirmed write-offs.
• Accounts Receivable (AR) collection:
  • Utilize system tools to conduct AR follow-up in a timely manner.
  • Maintain up-to-date AR comments in system tools.
• Review and approve sub-consultant invoices.
• Maintain appropriate documentation on projects.
• Assist with training for new and existing staff.
• Work collaboratively as part of a team and coordinate work with others.
• Communicate effectively verbally, in writing, and in presentations.
• Actively participate in discussions and tasks.
• Collaborate with internal and external teams.
• Routinely interact with organizational leaders, clients, officials, contractors, and others.

Requirements

• Ability to complete complex client invoices.
• Strong analytical thinking and problem-solving skills.
• Ability to work effectively within a team.
• Ability to manage tasks with moderate supervision.

Compensation & Benefits

• Market-based, competitive compensation.
• Performance-driven recognition and development bonuses.
• Medical, dental, and vision insurance plans.
• Company-paid short-term and long-term disability insurance.
• Company-paid life insurance.
• Employee Assistance Program and wellness resources.
• Generous paid time off plus 7 paid holidays.
• An additional floating holiday.
• Paid maternity, paternity, and adoption leave.
• 401(k) plan with company match.
• Tuition reimbursement.
• Support and rewards for professional development and certifications.

Location

This position can be performed from any office location of the organization or remotely.