RAPID Grants and Compliance Manager

Overview

This role supports a defined portfolio of global projects by leading communications on financial issues, including compliance with related donor and organizational policies. Work focuses on rapid, life-saving humanitarian assistance delivered across rapidly evolving crises worldwide.

Position Details

• Reports to: RAPID Senior Manager, Grants and Compliance
• Department: HRD
• Position duration: ASAP until January 30, 2028
• Supervisory responsibilities: No

Responsibilities

Grant Financial Management

• Serve as the principal point of contact for global grant financial management and compliance issues with program staff, sub-grantees, HQ finance, and country program finance and compliance staff.
• Ensure relevant staff are aware of donor requirements.
• Support agreement development, review, and approval at both the organizational and sub-recipient levels, ensuring adherence to organizational and donor requirements.
• Support timely assessment of partner financial capacity and ability to adhere to specific donor requirements; develop action plans with program and finance staff to address capacity or system gaps.
• Contribute to project start-up, mid-term, and close-out meetings to ensure understanding of finance-related requirements.
• Develop and maintain a reporting tracking and communications system to support sub-recipient adherence to reporting deadlines, milestones, expiration dates, and donor-approved changes.
• Support global grant management teams, country programs, HQ finance, and compliance colleagues by addressing issues/questions related to grant conditions and needed modifications or clarifications.

Reporting

• Prepare financial reports in organizational financial systems to support reconciliation and budget monitoring.
• Review sub-recipient and country-level monthly financial reports.
• Lead preparation of donor financial reports and HQ review prior to donor submission.
• Support finance requests from organizational and sub-grantee teams regarding budgets, spending, and reporting; provide guidance on donor/organizational finance policy requirements and practices.

Compliance

• Assist with financial audit preparation.
• Ensure timely closure of audit recommendations.
• Oversee preparation, implementation, and monitoring of related action plans.
• Develop tools, operational manuals, and communications to help global grant staff and sub-recipients understand and implement donor compliance policies (e.g., timekeeping, travel, procurement).
• Oversee and lead the financial close-out of global projects.

Cost Application Development

• Provide oversight in development of cost applications to ensure budgets are reasonable, accurate, and reflect costs of activities required to successfully carry out the program.

Requirements

• Education: Bachelor’s degree in Finance, Accounting, or related field.
• Experience: Minimum three years of progressive grants management experience.
• Knowledge and experience:
  • Strong demonstrated experience in finance and program management.
  • Experience setting and monitoring complex budgets.
  • Strong knowledge of donor funding mechanisms and requirements, especially USG.
  • Thorough knowledge and experience in grant financial reporting.
  • Knowledge of fund accounting and US Government funding regulations for non-profit organizations.
  • Solid knowledge of humanitarian best practices, operational standards, and evolving guidance for emergency field operations.
• Systems/tools:
  • Knowledge of JDE and/or Oracle enterprise systems preferred; understanding of SUN Systems helpful.
  • Strong knowledge of MS Office programs required.
• Communication skills: Strong communication and presentation skills, including demonstrated ability to train financial and non-financial staff at all levels.
• Languages: Fluency in English and French required.
• Travel: Must be willing and able to travel up to 30%.

Preferred Qualifications

• Master’s degree.
• Professional qualification in accounting (ACCA, CPA or equivalent).
• Experience implementing or supporting humanitarian programming.

What We Offer

• For U.S.-based staff: A comprehensive benefits package including medical, dental, life insurance, vision, and a generous retirement savings plan.
• For positions outside the U.S.: Salary and benefits packages for successful candidates are based on the country of employment/in-country office where the role will be performed.

Additional Requirements and Conditions

• Offer is contingent on the selected candidate’s ability to legally work where the position is performed.
• Positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require a separate government-administered medical examination.
• The organization prioritizes candidates who are citizens/permanent residents of the countries where it has offices.
• The successful candidate is expected to sign and adhere to the organization’s Code of Conduct.
• The organization is committed to safeguarding program participants, community members, staff, and volunteers from all forms of exploitation and abuse.
• This job description is not an exhaustive list of skills, effort, duties, and responsibilities associated with the position.

Equal Opportunity

Equal Opportunity Employer.