RAPID Grants and Compliance Manager

Overview

This position supports a defined portfolio of global projects and leads communications on financial matters, including compliance with related donor and organizational policies.

Position duration: ASAP until January 30, 2028

Project context: Over an 18-month period, the initiative enables fast, flexible action in rapidly evolving humanitarian crises worldwide, supporting critical humanitarian sectors while emphasizing operational readiness, rapid response activation, locally led implementation, accountability to affected communities, and safe, dignified programming.

Responsibilities

Grant Financial Management

• Serve as the principal point of contact on global grant financial management and compliance issues with program staff, sub-grantees, HQ Finance, and country program finance and compliance staff. Ensure relevant staff are aware of donor requirements.
• Support agreement development, review, and approval at both the organization and sub-recipient levels, ensuring adherence to organizational and donor requirements.
• Support timely assessment of partner financial capacity and ability to adhere to specific donor requirements. Develop related action plans with program and finance staff to address capacity or system gaps.
• Contribute to project start-up, mid-term, and close-out meetings to ensure broad understanding of finance-related requirements.
• Develop and maintain a reporting tracking and communications system to ensure sub-recipients adhere to reporting deadlines, milestones, expiration dates, and donor-approved changes.
• Support global grant management teams, country programs, HQ finance and compliance colleagues. Address issues/questions related to grand conditions and the need for modifications or clarifications.

Reporting

• Prepare financial reports in organizational financial systems to support reconciliation and budget monitoring.
• Review sub-recipient and country-level monthly financial reports.
• Lead preparation of donor financial reports and HQ review prior to donor submission.
• Support finance requests for organization and sub-grantee questions about budgets, spending, and reporting, including guidance on requirements and practices of donor/organizational finance policy.

Compliance

• Assist with financial audit preparation and ensure timely closure of audit recommendations.
• Oversee preparation, implementation, and monitoring of related action plans.
• Develop tools, operations manuals, and communication to ensure global grant staff and sub-recipients are aware of and implement donor policies on compliance topics (e.g., timekeeping, travel, and procurement).
• Oversee and lead financial close-out of global projects.

Cost Application Development

• Provide oversight in development of cost applications to ensure budgets are reasonable, accurate, and adequately reflect the costs of required activities.

Requirements

• Strong knowledge of donor funding mechanisms and requirements, especially USG.
• Thorough knowledge and experience with grant financial reporting.
• Knowledge of JDE and/or Oracle enterprise systems preferred; understanding of SUN Systems helpful.
• Strong knowledge of MS Office programs required.
• Knowledge of fund accounting and US Government funding regulations for non-profit organizations.
• Solid knowledge of humanitarian best practices, operational standards, and evolving guidance for emergency field operations.
• Strong communication and presentation skills, including demonstrated ability to train financial and non-financial staff of all levels.
• Excellent oral and written communication and interpersonal skills.
• Self-guided, strong organizational and planning skills.
• Ability to work collaboratively in a proactive, multicultural team environment and independently as needed.
• Ability to maintain strong customer service.

Education and Experience

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum three years of progressive grants management experience.
• Strong demonstrated experience in finance and program management.
• Experience setting and monitoring complex budgets.

Required Languages

• Fluency in English and French required.

Travel

• Must be willing and able to travel up to 30%.

Supervisory Responsibilities

• No supervisory responsibilities.

Preferred Qualifications

• Master’s degree.
• Professional qualification in accounting (ACCA, CPA or equivalent).
• Experience implementing or supporting humanitarian programming.

Compensation & Benefits

• U.S.-based staff receive a comprehensive benefits package including medical, dental, life insurance, vision, and a generous retirement savings plan.
• Salary and benefits for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the role is performed.

Location

• CRS offers are contingent on the selected candidate’s ability to legally work where the position is to be performed.
• Candidates must be able to legally work where the role is performed.
• Positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government-administered medical examination.
• CRS prioritizes candidates who are citizens/permanent residents of the countries where CRS offices are located.

Additional Information

• The successful candidate is expected to sign and adhere to the organization’s Code of Conduct.
• Equal Opportunity Employer.
• This job description is not an exhaustive list of skills, effort, duties, and responsibilities associated with the position.