RAPID Grants and Compliance Manager

Overview

This role supports a defined portfolio of global projects through direct and indirect grant financial management and communications on financial issues, including compliance with related donor and organization policies.

Position duration: ASAP – January 30, 2028

Responsibilities

Grant Financial Management

• Serve as the principal point of contact on global grant financial management and compliance issues with program staff, sub-grantees, HQ Finance, and country program finance and compliance staff. Ensure relevant staff are aware of donor requirements.
• Support agreement development, review, and approval at both the organization and sub-recipient levels, ensuring adherence to organization and donor requirements.
• Support timely assessment of partner financial capacity and their ability to adhere to specific donor requirements. Develop action plans with program and finance staff to address any capacity or system gaps.
• Contribute to project start-up, mid-term, and close-out meetings to ensure broad understanding of finance-related requirements.
• Develop and maintain a reporting tracking and communications system to ensure sub-recipients adhere to reporting deadlines, milestones, expiration dates, and donor-approved changes in grant procedures.
• Support global grant management teams, country programs, HQ finance, and compliance colleagues. Address issues/questions on grant conditions and the need for modifications or clarifications.

Reporting

• Prepare financial reports in organization financial systems to support reconciliation and budget monitoring.
• Review sub-recipient and country-level monthly financial reports.
• Lead preparation of donor financial reports and HQ review prior to donor submission.
• Support finance requests for organization and sub-grantee questions about budgets, spending, and reporting. Provide guidance on requirements and practices of donor/organization finance policy.

Compliance

• Assist with financial audit preparation. Ensure timely closure of audit recommendations. Oversee preparation, implementation, and monitoring of related action plans.
• Develop tools, operating manuals, and communications to ensure global grant staff and sub-recipients are aware of and implement donor policies on compliance issues (e.g., timekeeping, travel, procurement).
• Oversee and lead financial close-out of global projects.

Cost Application Development

• Provide oversight in the development of cost applications, ensuring budgets are reasonable, accurate, and adequately reflect the costs of required program activities.

Requirements

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum three years of progressive grants management experience.
• Strong demonstrated experience in finance and program management.
• Experience setting and monitoring complex budgets.
• Strong knowledge of donor funding mechanisms and requirements, especially USG.
• Thorough knowledge and experience with grant financial reporting.
• Knowledge of JDE and/or Oracle enterprise systems preferred; understanding of SUN Systems helpful.
• Strong knowledge of MS Office programs required.
• Knowledge of fund accounting and US Government funding regulations for non-profit organizations.
• Solid knowledge of humanitarian best practices, operational standards, and evolving guidance for emergency field operations.
• Strong communication and presentation skills, including demonstrated ability to train financial and non-financial staff at all levels.
• Excellent oral and written communication and interpersonal skills.
• Self-guided, strong organizational and planning skills.
• Ability to work collaboratively in a proactive, multicultural team environment and independently.
• Ability to maintain strong customer service.

Preferred Qualifications

• Master’s degree.
• Professional qualification in accounting (ACCA, CPA or equivalent).
• Experience implementing or supporting humanitarian programming.

Required Languages

• Fluency in English and Spanish required.

Travel

• Must be willing and able to travel up to 30%.

Supervisory Responsibilities

• No supervisory responsibilities.

Compensation & Benefits

• Comprehensive benefits package for U.S.-based staff including medical, dental, life insurance, vision, and a generous retirement savings plan.
• Salary and benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role.

Location

• Work authorization is contingent on the selected candidate’s ability to legally work where the position is to be performed.
• Every government has unique work permit eligibility requirements.
• Positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government-administered medical examination.
• The organization prioritizes candidates who are citizens/permanent residents of the countries where it has offices.

Additional Information

• The successful candidate is expected to sign and adhere to the organization’s Code of Conduct.
• This job description is not an exhaustive list of skills, effort, duties, and responsibilities associated with the position.