RAPID Grants and Compliance Manager

Overview

This role supports a global emergency response initiative focused on delivering timely, life-saving humanitarian assistance in rapidly evolving crises worldwide. Over an 18-month period, the program enables fast, flexible action to address urgent needs arising from sudden shocks and protracted emergencies.

The Global Grants and Compliance Manager leads and supports a portfolio of global projects by driving communications on financial issues, including compliance with related donor and organizational policies.

Responsibilities

Grant Financial Management

• Serve as the principal point of contact for global grant financial management and compliance issues with program staff, sub-grantees, HQ Finance, and country program finance and compliance staff; ensure relevant staff understand donor requirements.
• Support agreement development, review, and approval at both the organization and sub-recipient levels, ensuring adherence to organizational and donor requirements.
• Support timely assessment of partner financial capacity and ability to meet specific donor requirements; develop action plans with program and finance staff to address capacity or systems gaps.
• Contribute to project start-up, mid-term, and close-out meetings to ensure shared understanding of finance-related requirements.
• Develop and maintain a reporting tracking and communications system to ensure sub-recipients meet reporting deadlines, milestones, expiration dates, and donor-approved changes in grant procedures.
• Support global grant management teams, country programs, HQ finance and compliance colleagues, including addressing issues related to grant conditions and requested modifications or clarifications.

Reporting

• Prepare financial reports in organizational financial systems to support reconciliation and budget monitoring.
• Review sub-recipient and country-level monthly financial reports.
• Lead preparation of donor financial reports and HQ review prior to donor submission.
• Support finance requests for questions from organizational and sub-grantee teams regarding budgets, spending, and reporting; provide guidance on requirements and practices aligned with donor and organizational finance policy.

Compliance

• Assist with financial audit preparation; ensure timely closure of audit recommendations.
• Oversee the preparation, implementation, and monitoring of related action plans.
• Develop tools, operations manuals, and communications to ensure global grant staff and sub-recipients understand and implement donor policies on compliance issues (e.g., timekeeping, travel, and procurement).
• Oversee and lead the financial close-out of global projects.

Cost Application Development

• Provide oversight in development of cost applications, ensuring budgets are reasonable, accurate, and reflect the costs of activities required to carry out the program successfully.

Requirements

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum three years of progressive grants management experience.
• Strong demonstrated experience in finance and program management.
• Experience setting and monitoring complex budgets.

Knowledge, Skills, and Abilities

• Strong knowledge of donor funding mechanisms and requirements, especially USG.
• Thorough knowledge and experience with grant financial reporting.
• Knowledge of JDE and/or Oracle enterprise systems preferred; understanding of SUN Systems helpful.
• Strong knowledge of MS Office programs required.
• Solid knowledge of fund accounting and US Government funding regulations for non-profit organizations.
• Solid knowledge of humanitarian best practices, operational standards, and evolving guidance for emergency field operations.
• Strong communication and presentation skills, including demonstrated ability to train financial and non-financial staff at all levels.
• Excellent oral and written communication and interpersonal skills.
• Self-guided, strong organizational and planning skills.
• Ability to work collaboratively in a proactive, multicultural team environment, while also working independently.
• Ability to maintain strong customer service.

Preferred Qualifications

• Master’s degree.
• Professional qualification in accounting (ACCA, CPA or equivalent).
• Experience implementing or supporting humanitarian programming.

Languages

• Fluency in English and Spanish required.

Travel

• Must be willing and able to travel up to 30%.

Supervisory Responsibilities

• None.

Compensation & Benefits

• U.S.-based staff: comprehensive benefits package including medical, dental, life insurance, vision, and a generous retirement savings plan.
• Positions outside the U.S.: salary and benefits packages for successful candidates are based on the country of employment/in-country office where the role is performed.

Location & Assignment Duration

• Department: HRD
• Reports to: RAPID Snr Manager, Grants and Compliance
• Position duration: ASAP – January 30, 2028

Additional Information

• Offers are contingent on the selected candidate’s ability to legally work where the position is to be performed.
• All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require a separate government-administered medical examination.
• Priority is given to candidates who are citizens/permanent residents of the countries where the organization has offices.
• The successful candidate is expected to sign and adhere to the organization’s Code of Conduct.
• Equal Opportunity Employer.

Disclaimer

This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.