Senior Accounting Manager

Overview

This role is part of the core accounting team and supports month-end close, reporting, indirect cost rate compliance, and end-to-end ownership of payables and related control processes. The position involves process improvement, automation, and integration of acquired entities, with an emphasis on accuracy, timeliness, scalability, and audit readiness.

Responsibilities

Close, reporting, and leadership

• Ensure accurate and timely month-end close for owned areas, including accruals, reconciliations, and flux analysis.
• Support external audit and lender reporting requirements.
• Lead, mentor, and develop a distributed accounting team; set performance expectations and build bench strength for a growing organization.

FAR & indirect cost rates

• Develop, support, and maintain FAR-compliant indirect cost (overhead) rate schedules, including field, home-office, and combined rate calculations used for government and public-agency contracts.
• Apply FAR Part 31 cost principles to segregate allowable, unallowable, and directly-associated costs, and maintain documentation to withstand external and agency audit scrutiny.
• Prepare and support annual incurred cost submissions and overhead rate audits, coordinating with external auditors and cognizant agencies.
• Partner with project accounting and pricing teams to ensure indirect rates are applied consistently across billing, forecasting, and proposal pricing.

Accounts payable

• Own the end-to-end payables process across all entities: invoice intake, coding, three-way match, approval routing, payment runs, and month-end accruals.
• Establish and enforce AP policies, approval matrices, and segregation-of-duties controls appropriate for a public-company-ready control environment.
• Manage payment timing to optimize cash, capture early-pay discounts, and maintain vendor relationships.
• Oversee the 1099 process and coordinate with tax on withholding and reporting.

Vendor management

• Own vendor master data governance: onboarding, W-9/TIN collection and matching, banking validation, and periodic cleansing to prevent duplicates and fraud exposure.
• Implement vendor onboarding controls, including sanctions/OFAC screening and beneficial-ownership documentation where applicable.
• Serve as the escalation point for vendor disputes, aging, and reconciliation issues.

Corporate card & T&E

• Administer the corporate credit card program end to end: issuance, limits, policy, spend monitoring, and monthly reconciliation.
• Own the travel and expense (T&E) policy and platform, driving compliance, timely substantiation, and clean GL coding.
• Identify and remediate policy leakage, unusual spend patterns, and control gaps.

Process improvement & systems

• Assess current accounting processes and workflows, identify inefficiencies and control weaknesses, and design and implement scalable, automated solutions.
• Drive automation and standardization within the ERP (Deltek Vantagepoint or comparable), including AP automation, OCR/invoice capture, and approval-workflow configuration.
• Document standard operating procedures and build the process infrastructure needed to support continued growth without proportional headcount increases.

M&A integration

• Integrate acquired entities into payables, vendor, and card functions—mapping legacy vendors, aligning to the standardized chart of accounts, and migrating open payables and controls.
• Partner with M&A and integration teams to stand up day-one and steady-state AP operations for newly acquired businesses.
• Support purchase-accounting and opening-balance-sheet work related to payables and accrued liabilities.

Requirements

• 8+ years of progressive accounting experience, including team leadership, preferably in the AEC or professional services industry.
• Demonstrated FAR overhead/indirect cost rate experience, including FAR Part 31 allowability analysis and audit support.
• Proven ownership of the full-cycle accounts payable, vendor management, and corporate card/T&E functions.
• Track record of designing and implementing process and workflow improvements that scaled with business growth.
• Excellent internal-control judgment and comfort operating in a fast-paced, high-change environment.
• Strong ERP proficiency and advanced Excel skills, with preference for multi-entity, multi-currency, and global consolidation exposure within an ERP system.
• Familiarity with AP automation tooling and expense-management platforms (preferred).
• Experience with Deltek Vantagepoint (strongly preferred).
• Bachelor’s degree in Accounting, Finance, or a related field (required).
• CPA or equivalent certification (preferred).
• Bilingual—English and Spanish (preferred).
• Proficiency in Primavera P6, Schedule Analyzer Pro, or Acumen.

Preferred Qualifications

• Experience with AP automation tooling and expense-management platforms.
• Experience with Deltek Vantagepoint.
• CPA or equivalent certification.
• Bilingual—English and Spanish.
• Proficiency in Primavera P6, Schedule Analyzer Pro, or Acumen.

Compensation & Benefits

• Medical, dental, and vision coverage.
• Company-paid life and disability insurance.
• Voluntary benefits including pet insurance, pre-paid legal, hospitalization, critical illness, and accident insurance.
• 401(k) with day-one eligibility, featuring a 3% safe harbor contribution plus company match.
• 10 paid holidays and a PTO plan.
• Full access to a corporate university with 3,000+ on-demand courses, and eligibility for a cohort-based Leadership Program.

Location

Miami, Florida (headquartered)