Senior Associate, Fund Administration (Loan Operations)

Overview

This role is a senior individual contributor position responsible for day-to-day accounting and servicing for a portfolio of private credit funds, loan facilities, and structured credit vehicles. You will process and review loan activity, prepare fund financials and investor reporting, and serve as a first point of contact for clients, agents, and counterparties. You will also review the work of Associates, coach on technical questions, and partner with your manager on client delivery, process improvement, and team development.

Responsibilities

Loan accounting and fund operations

• Record and reconcile loan-level activity for direct lending and private credit funds, including fundings, repayments, PIK, amendments, restructurings, and fee events.
• Calculate and review interest, commitment fee, and OID/discount accruals, and tie them to agent notices and borrower statements.
• Maintain loan positions, cost basis, and fair value inputs, and support valuation and month-end close processes.
• Prepare and review capital activity, including capital calls, distributions, and fund-level expenses, and support NAV calculation and monthly or quarterly financial statements.

Loan servicing and agency support

• Process borrower payments and agent notices, confirm rate resets, and monitor payment due dates and covenant reporting deadlines.
• Track amendments, waivers, and consents, ensuring loan terms are reflected accurately in the books and records.
• Resolve cash, position, and interest breaks with agents, custodians, banks, and clients.

CLO and structured credit

• Support waterfall calculations, coverage and collateral quality testing, and trustee or manager reporting for CLO and structured credit vehicles.
• Review reports for accuracy and completeness before they reach clients and escalate exceptions.

Client delivery and team leadership

• Serve as a day-to-day contact for clients, auditors, and counterparties, responding to inquiries within agreed service levels.
• Review Associates’ work, provide clear feedback, and help build technical skills.
• Support audit and tax requests with schedules and documentation.
• Identify process gaps, document procedures, and help improve controls and automation.

Requirements

• Bachelor’s degree in accounting, finance, economics, or a related field.
• 4 to 7 years of experience in fund administration, loan servicing or agency, private credit, or structured finance operations.
• Working knowledge of loan lifecycle events, including syndicated and bilateral loans, delayed draw and revolving facilities, PIK, and amendments.
• Strong grasp of US GAAP for investment companies and fund accounting concepts such as NAV, accruals, and capital activity.
• Hands-on experience reconciling positions and cash, including investigating breaks to resolution.
• Advanced Excel skills, including lookups, pivot tables, and reconciliation models.
• Clear written and verbal communication, with comfort working directly with clients and agents.
• Attention to detail, ownership of deadlines, and sound judgment about when to escalate.
• Ability to work independently in a remote environment and keep core hours aligned with US time zones.

Preferred Qualifications

• CPA, CFA, or progress toward either.
• Experience with CLO or CDO trustee reporting, waterfall modeling, or collateral compliance testing.
• Familiarity with loan servicing and fund accounting platforms such as Allvue, Geneva, Wall Street Office, Clearpar, or Investran.
• Experience at a fund administrator, agent bank, or private credit manager.
• Exposure to SQL, Python, or workflow automation tools for reconciliation and reporting.

Compensation & Benefits

Compensation includes a base salary, bonus, equity, and a variety of benefits.

• U.S. base salary: $85,000 - $98,000 USD
• Canadian base salary: $80,000 - $100,000 CAD

Actual base salaries will be based on candidate-specific factors, including experience, skillset, and location, and local minimum pay requirements as applicable.

Benefits include:

• Health, dental, and vision care for you and your family
• Life insurance
• Mental wellness coverage
• Fertility and growing family support
• Flex Time Off in addition to company-paid holidays
• Paid family leave, medical leave, and bereavement leave policies
• Retirement saving plans
• Allowance to customize your work and technology setup at home
• Annual professional development stipend

Location

Work options range from fully remote to full-time in one of the organization’s physical offices. Teams collaborate across 27 U.S. states, 2 Canadian Provinces, India, Luxembourg, and England. Physical offices are located in San Francisco, New York City, Mumbai, and Bangalore.