Senior Manager, Payroll and Retirement Plan Administration

Overview

A rapidly growing organization focused on accelerating impact in sustainability, public health, education, economic development, and social equity is seeking a Senior Manager, Payroll and Retirement Plan Administration. This role is part of the core Finance team and is fully remote.

Responsibilities

• Manage day-to-day payroll operations ensuring accurate, timely, and compliant processing of semi-monthly payroll for all employees.
• Collaborate with Human Resources to verify new hires, terminations, compensation changes, benefits deductions, and leave payments.
• Calculate wages, deductions, bonuses, and review timesheets, hours worked, overtime, and paid time off.
• Administer 401(k) contributions, health insurance premiums, and other benefit deductions; reconcile with third-party vendors.
• Ensure compliance with federal, state, and local payroll laws, tax regulations, and internal policies.
• Process wage garnishments, off-cycle payrolls, and special payments as needed.
• Review and verify payroll tax returns and payments; prepare year-end W-2s.
• Maintain accurate payroll records and provide documentation for financial and 401(k) audits.
• Co-administer the HRIS system, troubleshoot issues, configure automated workflows, and maintain system documentation.
• Maintain payroll data integrity, generate reports, reconcile payroll accounts, and resolve discrepancies.
• Manage vendor relationships and data integrations with service providers and software vendors.
• Identify and implement process improvements to streamline payroll operations.
• Stay current on payroll laws, regulations, and tax requirements; update systems and communicate changes.
• Provide timely and accurate responses to employee and stakeholder payroll inquiries.
• Educate employees on payroll policies and procedures.

Requirements

• Minimum 5 years of experience in U.S. payroll administration, including multi-state payroll processing.
• Bachelor’s or Associate degree in accounting, finance, human resources, or related field preferred; equivalent experience considered.
• Certified Payroll Professional (CPP) certification is a plus.
• Strong knowledge of payroll processes, federal and state payroll laws, tax codes, labor laws, and wage and hour regulations.
• Experience administering payroll within integrated HRIS/payroll platforms; experience with Rippling is a plus.
• Proficient in Excel and reporting with strong data analysis skills.
• Exceptional attention to detail, commitment to data integrity, and strict confidentiality.
• Excellent interpersonal and written communication skills with a strong customer service orientation.
• Ability to manage competing priorities, adapt to changing regulations and technology, and maintain high-quality service.

Compensation & Benefits

• Annual salary of $126,910.
• Comprehensive medical and dental benefits.
• Retirement savings plan.
• Generous vacation and sick leave policy.

Location

• Remote work from home.
• Occasional travel (1-2 times per year) for all-team in-person meetings.

Additional Information

• This position requires background checks as part of the hiring process.
• Employment eligibility verification through the federal E-Verify program is required.
• The organization is committed to an inclusive and accessible application process and provides accommodations upon request.
• Priority consideration will be given to applications received by Sunday, August 23.

Applicants are encouraged to submit a cover letter describing relevant experience and qualifications. Follow-up calls or emails are not requested.