Overview
This role supports retirement plan administration and compliance for a defined contribution plan portfolio. Responsibilities include completing non-discrimination and compliance testing, administering plan activities, supporting government filings, and providing technical analysis and written summaries to internal teams, advisors, and clients.
Responsibilities
Plan Administration & Compliance
- Own the full administration cycle for a block of defined contribution retirement plans
- Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy, 415 annual addition limit, 401(a)(4) cross-testing, and other necessary measurements
- Calculate and allocate employer contributions
- Reconcile payroll contributions to confirm prior activity aligns with prior instructions
- Reconcile employee census data to determine current year plan eligibility
- Review and approve participant distribution and loan requests completed by a centralized supporting group
- Review Qualified Domestic Relations Orders (QDROs) and calculate distributions to alternate payees
- Reconcile trust assets and contributions by interpreting trust financial statements to resolve discrepancies
- Support plan conversions and takeovers, including coordination with prior TPAs, investment advisors, and clients
- Interpret plan document provisions to ensure accurate, compliant administration
- Ensure clients meet government filing and regulatory requirements
Government Filings & Regulatory Support
- Complete, review, and provide audit support for Forms 5500, 5330, 8955-SSA, 1099-R, and related schedules
- Review and validate work completed by other plan administrators and support staff to ensure accuracy prior to delivery
- Maintain and expand ERISA compliance knowledge and related software knowledge as regulations and technology evolve
Client & Relationship Management
- Serve as the primary point of contact and consultant for an assigned block of clients
- Guide plan design and ongoing plan maintenance to meet client needs
- Advise clients on the timely deposit and remittance of deferrals and employer contributions
- Assist clients in navigating plan sponsor and participant recordkeeping portals
- Accompany relationship managers to client and participant meetings and contribute to discussion and presentation of plan results
- Build effective working relationships with clients, internal teams, and external advisors, recordkeepers, and auditors supporting shared client relationships
- Identify and surface opportunities for new business development
Analysis & Communication
- Review, analyze, and summarize plan data in clear, succinct written communication to support Advisors, Consultants, and fellow Plan Administrators
- Serve as a technical resource for research and plan analysis projects for internal and external clients
Professional Development
- Align with continuing education requirements and pursue ongoing credentialing
- Participate in professional organizations and independent study to stay current on ERISA and industry developments
- Integrate new knowledge and skills into daily work and share insights with colleagues as appropriate
Qualifications
Education
- Bachelor’s degree in business administration, business analytics, mathematical economics, finance, or a related field (equivalent professional experience will be considered in lieu of a degree)
- High school diploma required
Experience
- Three to five years of directly related experience in retirement plan administration and consulting
Credentialing (one or more preferred)
- ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) Consultant (QKC), and/or Qualified Pension Administrator (QPA)
- NIPA: Accredited 401(k) Specialist (AKS), Accredited Pension Administrator (APA), and/or Accredited Pension Representative (APR)
- IRS Enrolled Retirement Plan Agent (ERPA)
- NAPA: Certified Plan Fiduciary Advisor (CPFA) and/or Qualified Plan Financial Consultant (QPFC)
Technical Skills
- Experience with Stax.ai, FT William, and PensionPro strongly preferred; familiarity with ASC a plus
- Strong working knowledge of Microsoft Excel, Outlook, and Teams
- High degree of technical and legal knowledge, including familiarity with the Internal Revenue Code and ERISA as they apply to qualified plans
Skills You’ll Use Every Day
- Communication: effective oral, written, and interpersonal skills; communicates clearly and interactively with team members and support staff
- Judgment & problem-solving: proven organizational and problem-solving skills, with sound judgment on plan design and compliance matters
- Client service: demonstrated ability to deliver quality customer service while managing multiple tasks with a high degree of accuracy
- Ownership: sense of urgency and commitment to timely, high-quality project completion, balanced with attention to detail and confidentiality
- Collaboration: ability to work independently and within a team, bringing a positive, proactive, and entrepreneurial mindset
Compensation & Benefits
- Base salary range: $75,000 – $85,000
- Actual base salary offered will be determined case-by-case based on factors including experience, credentials, education, certifications, skill level required for the position, scope of the position, and geographic location
- Position may be eligible for performance-based incentives in addition to base salary
- Benefits include PTO & paid holidays, 401(k) with match, health & wellness programs, and other discount programs
Location
United States, Canada, and the United Kingdom (as applicable to the employer’s client and office locations).