Bookkeeper & AR Specialist | Newsletter Growth Agency | Remote (LATAM) 📊

Overview

This role is responsible for getting clients billed and paid, maintaining accurate financial records, and running the monthly close in QuickBooks Online. You will work fully remotely on US Eastern hours as a full-time contractor and report to the Operations Manager.

Responsibilities

• Run Stripe invoicing every 4 weeks, in advance, ensuring each client receives an accurate bill on time.
• Calculate variable fees using contract terms and the ad spend report, verify amounts before invoices are sent, and ensure calculations are correct.
• Chase late payments every 3 working days and escalate quiet clients to improve cash collection.
• Apply incoming payments to the correct invoices and keep the AR aging report current so the team can see who owes what.
• Maintain the QuickBooks Online books, including reconciliation of bank, credit card, AR, and AP.
• Run the monthly close and deliver clean numbers for an outside accountant or CPA review.
• Set up new clients in Stripe, prepare final bills for leavers, and support DocuSign contract administration so billing starts and ends cleanly.
• Document finance procedures and maintain trackers so the team can rely on them and future hires can follow them.
• Support daily review and issue spotting (e.g., failed charges and upcoming renewals), and communicate relevant updates to the team.

Daily/Recurring Workflow (Examples)

• Review Mercury and Stripe early each day to identify failed charges and upcoming renewals; post updates to the finance communication channel.
• Follow the AR escalation process when clients are past the last reminder (using the shared AR mailbox and maintaining dated notes in the billing sheet).
• For variable-fee invoices: read the contract, pull the ad spend report, calculate the fee, and confirm the amount before sending.
• For mismatched payments: trace the payment to the invoice and the bank line, then document findings in the finance channel.
• At month end: reconcile bank and credit card accounts, close the books, and hand results to the accountant or CPA, documenting any steps you had to figure out.

Requirements

• Bachelor’s degree in accounting or a related field.
• 3 or 3+ years of experience in bookkeeping, billing, or accounts receivable, including billing or collecting for dozens of active clients.
• Experience running the full billing-to-cash cycle for recurring clients, including:
  • Sending invoices
  • Tracking invoices using an AR aging report
  • Chasing late payers
  • Applying payments
  • Reconciling accounts
• Ability to calculate invoices from ad spend, usage, or contract terms.
• Working knowledge of QuickBooks Online (bank and credit card reconciliation, chart of accounts, AR, and AP) and Excel.
• Demonstrated ability to maintain a billing sheet/tracker/aging report used by others, kept current with dates and actions taken.
• Proven ability to run scheduled collections with an escalation point and to investigate mismatches between an invoice, a payment, and a bank line.
• Clear written and spoken English for client emails, daily updates, and calls with the founder and your manager.

Preferred Qualifications

• Experience with Stripe for subscriptions, payment links, and failed charges.
• Experience using Mercury (or another online business bank).
• Experience invoicing in USD and/or working with US clients.
• Experience with multi-currency bank reconciliation.

Compensation & Benefits

• Estimated compensation: 1,000 to 1,500 USD per month, based on experience.
• Paid time off.

Location & Schedule

• Fully remote from Latin America.
• Working hours: US Eastern hours.

Interview Process

• First call: 30 minutes to discuss what you’ve built, your working terms, and what you want next.
• Interview with the Operations Manager (your manager): discussion of your experience running invoicing, collections, and month-end, and what the day-to-day role will look like.
• Short practical test: a task drawn from the seat’s own work completed on your own time to confirm accuracy of calculated amounts and how you arrived at them; format and rough time will be confirmed before you start.
• Call with the founder: discussion of how you would work together on cash collection and the numbers, and time for your questions about the organization.