Senior Staff Accountant

Overview

Location: Remote - New York, NY

Salary Range: $77,904.26 ‒ $94,264.15 Annually

This role supports a social justice-focused nonprofit organization that advances racial, gender, queer, and disability justice, as well as inclusive democracy. The organization partners with movement organizations and donors to provide funding and operational support, distributing over $300 million in grants to activists and campaigns nationwide.

Responsibilities

Payroll and 401k Transactions

• Perform monthly reconciliations of payroll items to the general ledger.
• Prepare payroll-related journal entries and work papers for monthly and annual closes, 401k plan audits, financial audits, and IRS Form 990 preparation.
• Reconcile and record payroll accounting activity, including 401(k) invoices, pension accruals, and salary and benefits accounts.
• Collaborate with the People & Culture team to resolve payroll and 401k discrepancies.
• Maintain accurate payroll transaction records and reports.
• Conduct internal audits on payroll and 401k plans as needed.
• Support the 401k plan audit process, coordinating with auditors, third-party providers, and internal teams.
• Prepare finance reports related to employee reimbursements and benefits.

General Accounting

• Record accounts receivable and cash receipts; partner with Donor Services to track and allocate revenue.
• Identify and create adjusting journal entries as needed.
• Generate and analyze financial reports, including monthly and quarterly donor advised fund (DAF) reports.
• Assist with monthly and annual closings, including expense allocations, journal entries, and trial balance reconciliations.
• Support annual audit, tax, and budget processes.
• Conduct analyses and special projects as assigned.
• Ensure compliance with applicable regulations and Generally Accepted Accounting Principles (GAAP).
• Manage accounts receivable email inquiries and requests.

Finance Systems Management

• Support maintenance and administration of finance systems, including SAP Concur, accounting software, and related integrations.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience.
• 5 to 7 years of general accounting experience.
• Solid understanding of accounting fundamentals, payroll practices, nonprofit accounting principles, and GAAP.
• Experience with accounting and payroll systems; experience with CheckWriters preferred.
• Proficiency in accounting and finance software; intermediate to advanced Excel skills including VLOOKUPs and pivot tables.
• Ability to work efficiently in a fast-paced, virtual environment.
• Strong organizational, task management, and prioritization skills.
• Excellent written, verbal, and interpersonal communication skills.
• Commitment to diversity, equity, inclusion, and belonging.

Preferred Qualifications

• Experience supporting nonprofit financial reporting, compliance, and day-to-day accounting operations.
• Ability to collaborate effectively with diverse teams.
• Problem-solving skills with a solution-oriented approach.
• Ability to learn and support multiple finance operational systems.

Position Details

• Full-time position requiring a minimum of 40 hours per week.
• Business hours Monday through Friday, 9:00 am to 5:00 pm in the candidate’s time zone.
• Occasional additional hours may be required.
• No supervisory responsibilities.
• Requires 2-3 overnight trips per year for meetings, retreats, conferences, and events.

Work Environment and Physical Requirements

• Primarily remote work requiring a dedicated workspace.
• Routine use of standard office equipment such as computers and phones.
• Sedentary work with prolonged periods of sitting and computer use.
• Ability to communicate effectively via email, phone, and video conferencing.
• Occasional lifting of up to 25 lbs.
• Reasonable accommodations available for individuals with disabilities.

Equal Employment Opportunity

The organization is committed to providing equal employment and promotional opportunities without regard to race, color, religion, gender identity or expression, pregnancy, sexual orientation, age, national origin, ethnicity, marital status, citizenship, disability, veteran status, or any other protected characteristic under the law.

Accessibility

Reasonable accommodations are provided to qualified individuals with disabilities to participate in the application process, perform essential job functions, and receive employment benefits.