Overview
The organization is seeking an experienced Sr. Stock Plan Administrator to own the day-to-day operations of global equity incentive programs, including stock options and restricted stock units (RSUs), with employee stock purchase plans (ESPPs) on the roadmap for the future.
This role goes beyond administration: you will evaluate current processes and policies, build a scalable, right-sized stock plan program to support company growth, and develop communications and employee education programs.
Responsibilities
- Oversee and evolve the global equity compensation program and ensure compliance across the dual-listed structure (ASX and Nasdaq), keeping the program right-sized and built to scale
- Process option exercises and RSU vesting releases, partnering closely with HR and payroll
- Manage the capitalization table and perform reconciliation of records across Finance, HR, and Payroll
- Maintain the integrity and accuracy of equity data and record-keeping in Fidelity
- Partner with HR, Legal, and Payroll to ensure accurate mobility tax treatment for equity vesting across all countries
- Provide prompt, courteous service to equity participants, including senior executives and board members, and support cross-functional partners
- Develop employee education materials and communications, leading creation of new content and delivering trainings and information sessions across various platforms
- Prepare executive compensation and beneficial ownership tables for the annual proxy statement
- Administer the Insider Trading Policy and its associated processes, including trading windows and restrictions across both listings
- Prepare and maintain supporting documentation for Section 16 Form 3/4/5 filings
- Manage external relationships with the equity plan management platform provider and transfer agents
- Oversee special initiatives and projects, such as launching new equity programs (e.g., ESPP) and improving processes and systems
Requirements
- 8+ years of general and programmatic stock administration experience at a U.S. public company, ideally within a SaaS growth environment
- Experience building a scalable stock program for a public company, including launching an ESPP
- Strong attention to detail and organized project-management skills, including the ability to self-audit for data integrity and accuracy (including reviewing others’ work)
- Proven experience automating manual work or improving process efficiency
- Intermediate to Advanced Excel skills
- Excellent problem-solving skills with the ability to make informed decisions
- Clear, concise communication skills, including the ability to present to executive management, answer employee questions, and discuss technical issues with vendors
- Familiarity and openness to using AI tools to streamline and automate manual processes (experience with Claude is a plus)
- Active CEP certification preferred, but not required
- Experience with Fidelity PSW is a plus
Compensation & Benefits
- US-based salary range: $102,500-$150,000
- Base pay may vary depending on geographic location, job-related knowledge, skills, and experience
- Benefits include medical, dental, vision, financial, and other benefits, as well as equity
- Medical, dental, vision, life and disability insurance plans (100% paid for US employees)
- 401(k) plan with company matching program in the US
- Paid parental leave
- Mental Wellness Program & Employee Assistance Program (EAP) for mental well-being
- Generous time off: flexible PTO, companywide holidays throughout the year plus summer and winter shutdowns
- Learning & Development programs
- Equipment, tools, and reimbursement support for a productive remote environment
- Free Platinum Membership and Tile trackers
Location
Remote-first. All positions, unless otherwise specified, can be performed remotely within the US regardless of any specified location above.
Additional Information
- The organization is an equal opportunity employer and values diversity; it does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any legally protected status.
- People of all backgrounds are encouraged to apply. Consider applying even if you do not meet 100% of the listed qualifications.