Sponsored Project Analyst 2

Overview

A health sciences academic institution is seeking a professional to join their Office of Proposal & Award Management (OPAM) within the Research Development & Administration unit. This role supports the institution's research community by managing pre-award and post-award administration of sponsored projects, including grant and contract proposal submission, contract negotiation, interpretation and implementation of sponsor terms, and fiscal management.

Responsibilities

Monthly Award Management

• Review account setups for accuracy and compliance with terms and conditions.
• Approve final cost invoices, prepare and submit event invoices and financial reports ensuring compliance with contract terms, institutional policies, and federal and state laws.
• Prepare and process PAB entries and balance transfers.
• Monitor accounts receivable and resolve payment discrepancies.
• Monitor overdrafts and resolve issues with departments.
• Research and correct posting errors.
• Ensure accurate recovery of Facilities & Administrative (F&A) costs.
• Complete various ad hoc reports for departments and sponsors.
• Review and approve institutional forms.
• Prepare re-budget requests and process budget adjustments.
• Prepare and review cost transfers.
• Maintain electronic files.
• Conduct high-level expenditure reviews.
• Use tracking tools to monitor activities.
• Review final subaward invoices and assist with issue resolution.
• Close out accounts at project completion.

Compliance

• Work with limited supervision and sponsor guidance.
• Research, analyze, interpret, and apply federal, nonfederal, institutional, and award-specific policies and guidelines.
• Assess risk and escalate issues appropriately.
• Resolve departmental issues with minimal management intervention.
• Collaborate with various departments to resolve award-related issues.
• Determine allowability and reasonableness of departmental transactions.
• Ensure actions meet audit standards.
• Prepare, review, and follow up on activities related to grant and contract accounts.
• Review and contribute to internal procedures for efficiency and control.

Quality Management

• Participate in developing and maintaining quality standards for award management.
• Develop and maintain consistency with coworkers on award management practices.
• Ensure data submitted for entry is complete and accurate.
• Participate in account and file reviews.
• Develop, review, and contribute to internal procedures for quality and efficiency.

Productivity and Goals

• Meet predetermined productivity goals.
• Review account setups within 2 business days.
• Prepare and submit financial reports and invoices by deadlines.
• Maintain accounts receivable aging and inactive project metrics within specified thresholds.

Customer Service, Education, and Outreach

• Provide superior customer service to internal and external contacts.
• Provide one-on-one training and assist in developing formal training materials.
• Communicate with sponsors on behalf of the institution.
• Provide post-award expertise and educational assistance to department contacts.
• Communicate via phone, email, and virtual platforms.
• Meet regularly with departments.

General Responsibilities

• Assist in process improvement initiatives to enhance efficiency and cost-effectiveness.
• Maintain professional development by staying current with institutional policies, regulations, and sponsor policies.
• Attend national meetings, training sessions, and conferences as budget allows.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree with 18 credit hours in accounting from an accredited college or university.
• Five years of financial analysis experience, including two years of grant-related experience (grant experience may be waived with demonstrated ability).
• Working knowledge of sponsored projects/fund accounting and automated accounting systems.
• Strong oral and written communication skills.
• Ability to work collaboratively in a team environment.
• Ability to exercise diplomacy and maintain professionalism with faculty, staff, and external funding agencies.
• Ability to use independent professional judgment.
• Strong work ethic and positive attitude.
• Comfortable working in a changing environment with excellent organizational skills and ability to prioritize multiple responsibilities with minimal supervision.

Preferred Qualifications

• Experience in a university or college setting with post-award administrative responsibilities.
• Advanced experience using computerized applications.
• Ability to interpret and apply requirements from 2 CFR 200 Uniform Guidance, NIH Grants Policy Statement, and other sponsor regulations.
• Minimum of five years of professional experience.

Compensation & Benefits

• Full healthcare coverage for full-time employees; 88% coverage for dependents.
• $50,000 term life insurance provided at no cost.
• Choice of two above-market pension plans.
• Vacation accrual up to 200 hours per year based on length of service.
• Sick leave accrual up to 96 hours per year.
• Nine paid holidays annually.
• Substantial public transit discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts at local and national businesses.

Location

Position is based in Portland, Oregon, at a public academic health center serving Oregon and Southwest Washington.