Sr. Accountant

Overview

This role is a Senior Accountant (US) position with full-time employment and a remote work arrangement. The position supports day-to-day accounting operations and contributes to accurate financial reporting across organizational systems, including consolidated reporting for global entities.

Responsibilities

Accounts Receivable

• Maintain and ensure accuracy of accounts receivable and grants receivable aging reports.
• Review grant agreements to determine proper revenue recognition and appropriately record and code all revenue in the accounting system.
• Create grant and program codes in the accounting system for new grants/programs, ensure codes are properly maintained in the purchase card and accounts payable systems, and close out grant and project codes as needed.

Accounts Payable

• Maintain the accounts payable system and ensure it properly syncs with the accounting system; troubleshoot sync issues as needed.
• Manage bank feed processing in the accounting system.
• Review and support the AP Administrator’s management of bank feed processing into the accounting system.
• Serve as backup to process incoming vendor bills in the accounts payable system, ensuring proper coding, obtaining proper approvals, and verifying all invoices.
• Review and support the AP Administrator’s management of W-8/W-9 updates and file maintenance, and support year-end 1099 preparation, review, and submission.
• Pay all approved vendor bills via the accounts payable system, ACH, wire transfer, or bank’s foreign currency payment system.
• Assist in maintaining positive pay and ACH control systems.
• Maintain and ensure accuracy of the accounts payable aging report.
• Ensure expenses incurred by CEO are reviewed by the Treasurer on a quarterly basis.
• Send monthly reports to the CFO on all payments processed through the organization’s accounts payable system.

Payroll

• Verify W-2s and W-3s prior to filing by the payroll provider.
• Enter payroll transactions into the accounting system, including related labor, functional expense, and grant allocations.
• Perform quarterly 941 payroll reconciliations.

General Ledger, Financial Statements & Support Schedules

• Maintain the accuracy of the general ledger by generating monthly reports to review transactions for consistent coding and reclassing improperly coded transactions as needed.
• Review closed grants as part of the month-end close process to ensure integrity of the grant accounting module in the accounting system.
• Review the Australia entity’s accounting system for accurate reporting and consolidation of monthly revenues and expenses.
• Track the organization’s net assets with and without donor restrictions.
• Generate monthly support schedules and reconcile applicable asset and liability accounts.
• Maintain deferred revenue and conditional review schedules and record revenue when required.
• Value contract deliverables and release from restrictions when earned.
• Generate monthly and year-end financial reports, including consolidated year-end financial statements, and provide them to the CFO and Finance Manager for review.
• Participate in meetings with the CFO and Finance Manager as needed to review the organization’s financial performance and reports.

Additional Finance & Accounting Support

• Perform monthly bank and purchase card reconciliations and close the fiscal period in the accounting system.
• Serve as backup to manage uploads of Australia and Employer of Record (EOR) transactions and monthly functional allocations into the accounting system.
• Handle all currency exchange and valuation issues within the accounting system, financial statements, and support schedules.
• Review Form 990 and state returns for accuracy prior to filing; file certain state returns on behalf of the organization.
• Enter annual operating budgets, program budgets, and Australia budgets into the accounting system.
• Provide support during the annual audit process.
• Participate in departmental and administrative meetings.

Required Qualifications

• 7+ years of experience in nonprofit accounting or finance operations, including multi-currency accounting.
• Bachelor’s degree in accounting, finance, or business, or equivalent combination of education and experience.
• Proficiency with QuickBooks Online or similar accounting software.
• Experience with accounts payable, accounts receivable, and payroll functions.
• Familiarity with grant-funded organizations, grant accounting, and revenue recognition for restricted and unrestricted funds.
• Experience with financial statement preparation and month-end/year-end close processes.
• Strong organizational skills and attention to detail.
• Effective communicator who can work across teams, time zones, and cultures.
• Flexible, team-oriented approach with willingness to work as part of a diverse global workforce.
• Highly organized; able to check work products for accuracy, set priorities, and meet objectives and deadlines with limited direction while working remotely.
• Authorization to work in the United States.

Preferred Qualifications

• Global and/or multi-entity finance experience, including preparation of consolidated financials.
• Experience with bill payment platforms (e.g., Bill.com), expense management tools (e.g., Dext), Xero and/or foreign exchange platforms (e.g., CBForex).
• Experience with Form 990 preparation and review.
• Experience working with external auditors.
• Experience with consolidated financial reporting across international entities.

Compensation & Benefits

• Full-time salary range: $84,228 - $101,652 (USD).
• Benefits include:
  • Paid time off
  • Sick leave
  • Paid parental leave
  • Professional Development Allowance
  • Employee Assistance Program (EAP)
  • Home office set-up stipend
  • Co-working space stipend
  • Monthly mobile phone allowance
  • Technology equipment provided
  • 401(k) retirement plan

Location & Work Schedule

• Remote position based anywhere in the United States.
• Full-time, 40 hours/week.
• Schedule may include occasional early morning or evening hours due to required collaboration with international colleagues and global subsidiaries; time off will be provided elsewhere in the schedule to compensate.

Travel

• Some travel is required.
• Attendance is required at team retreats two to four times a year (some domestic and some international).

Work Environment / Physical Demands

• Must be able to work for prolonged periods at a computer.
• Computer work can involve repetitive motion, eyestrain, back, and neck strain.

Equal Opportunity & Reasonable Accommodation

• Equal opportunity employer; values diversity.
• Reasonable accommodation is available for applicants with disabilities. Requests are handled case-by-case.