Sr. Payroll Specialist

Overview

This role is responsible for accurate, timely processing of multi-state payroll while maintaining compliance with company policies and regulatory requirements. The Senior Payroll Specialist also serves as a trusted resource for employees, leaders, and business partners by providing payroll expertise, resolving complex issues, and supporting continuous improvement initiatives. The ideal candidate combines strong analytical skills, attention to detail, and a customer-focused approach.

Responsibilities

• Process multi-state payrolls timely and accurately by coordinating with HR to ensure accurate processing and maintenance of data, while maintaining a high level of confidentiality
• Process and maintain payroll records, including new hire information, payroll changes, and fringe benefit disbursements, in accordance with company policy, regulatory requirements, and governmental requirements
• Provide high-level customer service by troubleshooting and escalating payroll and timekeeping issues
• Enroll newly hired hourly employees in the timekeeping system and train timecard approvers to review and approve timecards within payroll deadlines
• Prepare, review, and analyze reports to maintain documentation of payroll activities and conduct appropriate audits to ensure data integrity
• Oversee system entries and general ledger activity related to payroll functions
• Identify and implement system and process improvements; document workflow and work procedures
• Advise Finance leadership on complex payroll issues
• Provide guidance to employees regarding state and federal tax issues and calculations
• May mentor and train other team members
• Perform other duties as assigned

Requirements

Education

• Bachelor’s Degree in relevant discipline

Experience

• 6+ years of experience in payroll and timekeeping or accounting and finance

Required Skills

• Excellent verbal and written communication
• Microsoft Office Suite, Intermediate Excel
• ADP Payroll software
• Accounting principles
• Problem solving and lean methodologies
• Tax principles
• Confidentiality

Physical Requirements

• Move or lift objects up to 25 pounds
• Frequent (>75%) stationary position (standing or sitting) while utilizing digital displays
• Frequent (>75%) fine manipulation using hands and fingers (typing, opening, writing, clicking, paper sorting, etc.)

Preferred Qualifications

• Not specified in the job description

Compensation & Benefits

• Salary: $90,000
• Bonus: Up to $10,000
• Paid Time Off (PTO)
• 401(k) with up to a 6% company match
• Holiday pay
• Medical, dental, and vision insurance
• Short-term and long-term disability coverage
• Paid parental leave and other benefits

Location

Alachua, FL, West Lafayette, IN, Eden Prairie, MN or Remote

• Onsite: Office environment with assigned workstation
• Remote positions only: Home office environment with minimum distractions