Staff Accountant

Overview

This Staff Accountant role works with the Accounting Manager and reports to the Finance Director, collaborating closely across the organization’s team and with the accounting team of the parent organization as needed. The position focuses primarily on accounts payable processing (including expense reports, credit cards, grants, contracts, and vendor payments) and also supports accurate and timely month-end close activities.

Responsibilities

Accounts Payable

• Process and enter grants, bills, and purchase orders/contracts in the accounting system (Intacct) and payment system (Tipalti), ensuring appropriate GL coding and complete supporting documentation.
• Review payment documentation for accuracy, completeness, and compliance with established policies and requirements.
• Prepare weekly and special payment runs accurately and on schedule.
• Follow up proactively with staff to ensure payments have received all required approvals.
• Prepare monthly staff and contractor payment runs.
• Monitor and review outstanding accounts payable weekly and proactively identify items requiring follow-up.
• Serve as a responsive resource for vendors and staff regarding payments, questions, concerns, or information requests.
• Act as the primary point of contact for day-to-day Tipalti questions, researching and resolving issues such as failed payments, updating vendor information, and supporting users navigating the platform.
• Maintain 1099 vendor information and coordinate with the parent organization during annual filing periods.

Expense and Credit Reports

Support management of the Expensify platform in collaboration with the Finance Director by:

• Reviewing expense reports and required receipts for accuracy, completeness, and appropriate categorization.
• Handling a high monthly volume of expense reports by ensuring they are completed, reviewed, and processed accurately and on time.
• Providing first-point support for staff questions related to Expensify, including timely guidance and troubleshooting.
• Training new staff on Expensify and related expense processes.
• Supporting staff with routine platform issues, including 2FA resets.
• Identifying recurring questions or process issues and recommending improvements to help staff comply with financial requirements.
• Preparing quarterly reconciliations of cash transactions to the general ledger.

Grants and Contract Management

• Share weekly payment information with the Grants team for entry into the accounting system.
• Maintain accurate records of active contracts, including balances and end dates, and report contract status to the Accounting Manager monthly.
• Participate in monthly meetings with the Accounting Manager to review outstanding contracts and purchase orders in the accounting system.
• Proactively flag upcoming contract expirations, outstanding items, or other issues requiring attention.

Month-End Close Support

• Prepare and post cash journal entries in the accounting system, including cash activity processed through the payment platform for international contractors.
• Prepare quarterly accounts payable and contract accruals.
• Support the Accounting Manager with accurate and timely month-end close activities.
• Proactively communicate issues, missing information, or anticipated delays that could affect close deadlines.

Team and Cross-Functional Collaboration

• Participate in relevant team meetings, including monthly Operations team meetings.
• Build strong working relationships with colleagues across Finance, Accounting, Grants, HR, Operations, and program teams.
• Provide responsive, service-oriented support while maintaining appropriate accounting controls and compliance requirements.
• Adapt to changing priorities, processes, and organizational needs and help bring structure to an evolving environment.
• Work effectively with colleagues across different geographic locations, cultures, functions, and time zones.

Qualifications

• Strong accounting skills, with experience in accounts payable, reconciliations, journal entries, accruals, and/or month-end close processes.
• Exceptional attention to detail and commitment to accuracy in financial transactions, documentation, reconciliations, and reporting.
• Demonstrated ability to manage multiple recurring deadlines and high-volume workflows while maintaining accuracy and follow-through.
• Strong customer service orientation and a genuine interest in helping colleagues understand and navigate accounting processes and systems.
• Clear, proactive communicator, especially when an issue, missing information, or delay could affect deadlines or payments.
• Strong problem-solving and judgment skills, including the ability to investigate and resolve routine issues independently and recognize when escalation or additional guidance is needed.
• Comfortable working in a fast-paced, changing environment with some ambiguity; able to adapt priorities and approach as organizational needs evolve.
• Collaborative, team-oriented approach with the ability to build effective relationships across Finance, Accounting, Grants, HR, Operations, and program teams.
• Comfortable working as part of a global team across cultures, geographic locations, and time zones.
• Interest in supporting a mission-driven organization where colleagues are collaborative and motivated by shared values.
• Comfortable working across multiple financial systems; experience with Intacct, Tipalti, and Expensify is highly desirable.
• Prior experience in nonprofit, foundation, or mission-driven organization accounting is a plus.
• Experience with international currency transactions is preferred.

Compensation & Benefits

• Compensation range: USD $42,500 to $87,500 per year, depending on experience and geography.

Location

Not specified in the provided job description.

Application Process

• Application review begins on 10/16/26 and continues on a rolling basis until the position is filled.
• Submit a cover letter and resume in English.