Accounts Receivable Specialist

Overview

The organization is seeking a detail-oriented, highly organized Accounts Receivable Specialist to join its finance team. This role involves managing collections, resolving payment discrepancies, handling domestic and international tax documentation, and maintaining accurate records. You will serve as a key liaison among the finance team, customers, and sales to support timely cash flow and accurate ledger management.

Responsibilities

• Collections: Contact customers daily regarding open invoices, resolve invoicing issues, and manage the aging report.
• Portal & procurement navigation: Use multiple customer procurement systems (e.g., Ariba, Coupa, iSupplier) and submit accurate electronic invoices through various third-party client portals.
• Tax & withholding management: Manage account-level tax withholdings, process tax exemption certificates, and ensure accurate withholding documentation for multi-jurisdiction accounts.
• Document & contract management: Organize and manage AR-related legal documents, including customer contracts, entity documents, and customer-specific documents (e.g., Payment Authorization forms and acceptance documents).
• Discrepancy & detail resolution: Investigate complex accounting details to identify and resolve short-payments, billing errors, and unreceived funds.
• Collections & communication: Follow up on outstanding balances by engaging directly with client accounting teams via phone and email, and build strong vendor relationships.
• Cross-functional collaboration: Partner with sales and legal teams to confirm contract terms and ensure proper billing schedules.

Requirements

• Experience: 1–3 years of experience in accounting, bookkeeping, or accounts receivable.
• Contract review: Practical knowledge of reviewing commercial contracts to identify, interpret, and enforce payment terms, invoice schedules, and tax requirements.
• Autonomous & agile learner: Ability to work independently with minimal supervision, take initiative, and learn new processes and tools quickly.
• Problem-solving: Strong analytical mindset with a focus on investigating complex billing issues and reviewing account histories.
• Attention to detail: Extreme precision when reviewing numbers, line items, and financial records.
• Organization & multi-tasking: Ability to prioritize a high volume of accounts, legal documents, and daily deadlines while maintaining accuracy.
• Communication: Clear, professional verbal and written communication skills for interfacing with external clients and internal leadership.
• Software skills: Proficiency with Microsoft Excel/Google Sheets (VLOOKUP, Pivot Tables) and ERP software (e.g., Oracle Fusion, NetSuite, SAP, or similar).

Preferred Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Salesforce experience.
• Direct experience handling tax withholdings, sales tax certificates, or withholding tax documentation.

Compensation & Benefits

• Base pay salary range: $50,000 to $70,000
• Individual pay within the range is determined based on job-related knowledge, skills, experience, geographic location, scope of the role, education and training, capabilities to perform the role, and business and company performance.

Location

Not specified in the provided job description.