Staff Accountant

Overview

The organization is seeking a detail-oriented, highly analytical Staff Accountant to join a growing finance team. This role focuses on multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and associated entities.

This is a full-time remote position, with expected working hours aligned with the U.S. Central Time Zone. The role supports Controller review and works closely with a part-time Accounts Payable Lead.

Responsibilities

Payroll & Expense Accounting

• Execute bi-weekly payroll runs through ADP and reconcile payroll activity to QuickBooks Online.
• Prepare payroll journal entries.
• Reconcile balance sheet liabilities (taxes, benefits).
• Maintain recurring shared-cost allocation schedules according to Controller guidelines.
• Assist with intercompany accounting and reconciliations.

Accounts Payable Support (Partnering with AP Lead)

• Support general ledger accuracy by reviewing coding and classification.
• Reconcile AP activity to the general ledger.
• Support vendor record maintenance.
• Resolve vendor, coding, and payment discrepancies.
• Provide backup AP coverage as needed.

Revenue & Cash Reconciliation

• Reconcile cash receipts, deposits, billing records, and revenue activity.
• Investigate variances across bank reports, billing systems, and the GL.
• Support accounts receivable accounting.
• Escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Support QuickBooks Online (QBO) cleanup.
• Drive process efficiencies to reduce manual work.
• Adapt procedures as locations, providers, and services expand.

Requirements

• Strong general ledger experience.
• Understanding of multi-entity healthcare or multi-location accounting.
• Experience preparing underlying accounting work for Controller review, including reconciliations, journal entries, schedules, and supporting documentation.
• Proactively raise discrepancies or questions requiring Controller guidance.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3 to 5+ years of progressive accounting experience.
• Direct hands-on experience managing financial accounting for multi-entity, multi-location, or multi-subsidiary structures (healthcare/medical practice experience preferred).
• Experience with cloud accounting software (QuickBooks Online, NetSuite, Sage Intacct, or similar).
• Advanced MS Excel skills (pivot tables, VLOOKUP/XLOOKUP, SUMIFS).
• Excellent written and spoken English communication skills.
• Ability to work remotely with a stable high-speed internet connection.
• Must overlap with US Central Time (CT) business hours.

Preferred Qualifications

• CPA or equivalent certification is a plus.

Compensation & Benefits

Not specified in the provided description.

Location

Full-time remote position with working hours aligned with the U.S. Central Time Zone.