Staff Accountant

Overview

The organization is seeking a detail-oriented, highly analytical Staff Accountant to join the finance team. This role focuses on multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and associated entities.

This position supports the Controller by preparing accounting work and documentation, including reconciliations, journal entries, schedules, and supporting materials. Discrepancies and questions should be proactively raised for Controller guidance.

Responsibilities

Payroll & Expense Accounting

• Execute bi-weekly payroll runs through ADP and reconcile activity to QuickBooks Online.
• Prepare payroll journal entries.
• Reconcile balance sheet liabilities (taxes, benefits).
• Maintain recurring shared-cost allocation schedules in accordance with Controller guidelines.
• Assist with intercompany accounting and reconciliations.

Accounts Payable Support (Partnering with AP Lead)

• Review accounts payable coding and classification.
• Reconcile AP activity to the general ledger.
• Support vendor record maintenance.
• Resolve vendor, coding, and payment discrepancies.
• Provide backup accounts payable coverage as needed (in tandem with the part-time Accounts Payable Lead; this role does not replace the AP function).

Revenue & Cash Reconciliation

• Reconcile cash receipts, deposits, billing records, and revenue activity.
• Investigate variances across bank reports, billing systems, and the general ledger.
• Support accounts receivable accounting.
• Escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Support QuickBooks Online cleanup.
• Drive process efficiencies to reduce manual work.
• Adapt procedures as locations, providers, and services expand.

Requirements

• Strong general ledger experience.
• Understanding of multi-entity healthcare or multi-location accounting.
• Experience working comfortably in dynamic, US-aligned remote workflows.
• Ability to prepare accounting work for Controller review, including reconciliations, journal entries, schedules, and supporting documentation.
• Excellent written and spoken English communication skills.
• Ability to work remotely with stable high-speed internet.
• Must overlap with US Central Time (CT) business hours.
• Full-time remote role with regular working hours aligned with the U.S. Central Time Zone.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA or equivalent certification.
• 3 to 5+ years of progressive accounting experience.
• Direct hands-on experience managing financial accounting for multi-entity, multi-location, or multi-subsidiary structures (healthcare/medical practice experience preferred).
• Cloud accounting software experience (QuickBooks Online, NetSuite, Sage Intacct, or similar).
• Advanced MS Excel skills (pivot tables, VLOOKUP/XLOOKUP, SUMIFS).

Compensation & Benefits

• Not specified in the provided job description.

Location

• Full-time remote position.
• Must overlap with US Central Time (CT) business hours.