Staff Accountant

Overview

This nonprofit organization is hiring a Staff Accountant to manage its books and maintain accurate, audit-ready financial records. The role supports research and editorial work for a Brazilian audience, including responsibilities related to international trade, market entry, brand internationalisation, and partner relationships.

Some funding is restricted to specific programmes, making fund and grant tracking an essential part of this position.

The position is full-time and fully remote, with availability required during US Eastern business hours.

Responsibilities

Day-to-day accounting

• Maintain the general ledger and record transactions accurately
• Reconcile bank and credit card accounts monthly
• Manage accounts payable and process vendor payments
• Coordinate payroll with the payroll provider and reconcile payroll accounts
• Handle contractor payments and annual 1099 filings

Fund and grant accounting

• Track restricted and unrestricted funds separately and correctly
• Allocate expenses to the right programme, grant, or funding source
• Maintain records that support grant reporting to funders
• Flag when restricted funds are being spent outside their purpose

Close, reporting, and compliance

• Run month-end close on schedule
• Prepare monthly financial statements for the director and board
• Maintain documentation for the annual audit or review
• Support preparation of Form 990 with the outside CPA firm
• Keep records organised so that any transaction can be traced and explained

Requirements

• At least 2 years of hands-on accounting experience
• Working knowledge of US GAAP
• Experience with month-end close and account reconciliation
• Proficiency with cloud accounting software (QuickBooks Online, Xero, or similar)
• Strong Excel skills
• Accurate, organised, and comfortable working independently in a remote setting
• Available during US Eastern business hours

Preferred Qualifications

• Nonprofit accounting experience, particularly fund accounting or grant tracking
• Familiarity with Form 990 and nonprofit reporting requirements
• Degree in accounting or finance; CPA or CPA-track
• Experience supporting an annual audit

Compensation & Benefits

• Salary: $50,400 per year
• Medical insurance, with the employer covering 50% of the employee premium
• 403(b) retirement plan with an employer contribution
• 10 days of paid time off per year, plus public holidays
• Fully remote
• Equipment provided

Location

• Orlando, Florida (organization location)
• Fully remote; availability required during US Eastern business hours