Staff Accountant (Remote)

Overview

The organization is seeking a highly detail-oriented, organized, and proactive Staff Accountant to own the accounts payable (AP) function while supporting implementation and ongoing optimization of AP systems and automation tools. Success in this role requires catching errors before they happen, maintaining meticulous records, adapting to change without anything falling through the cracks, and continuously looking for better ways to operate.

The Staff Accountant will work closely with stakeholders across the organization on day-to-day accounting operations. Accuracy, alignment, and timeliness are non-negotiable.

Responsibilities

• Manage the full AP cycle, including invoice processing, coding, approvals, and payment runs (ACH, check, wire)
• Reconcile vendor statements, maintain the AP subledger, and prepare AP accruals for month-end close
• Manage vendor master data and W-9/1099 compliance; monitor AP aging and resolve vendor inquiries
• Support implementation and optimization of AP systems and automation tools (e.g., Bill.com, Coupa, Tipalti, NetSuite, SAP)
• Document AP workflows, support UAT/testing, and train staff on new systems and processes
• Identify and drive process improvements and automation opportunities within AP
• Use AI tools (e.g., Claude) to streamline invoice review, reconciliations, reporting, and other routine accounting tasks
• Ensure AP processes comply with internal controls and audit requirements
• Support external audit requests and ad-hoc analysis
• Perform other duties as assigned

Requirements

• Bachelor’s degree, preferably in Accounting or a related field
• 2–4 years of accounting experience, with meaningful exposure to accounts payable
• Experience with enterprise cloud-based ERP and AP automation platforms
• Demonstrated knowledge of Accounting and US GAAP principles
• Excellent written and verbal communication skills; ability to interact effectively with all levels within and outside the organization
• Ability to prioritize multiple duties and work independently with a sense of urgency
• Flexibility and comfort with continuous change in a fast-paced environment
• Strong Excel skills and a passion for new technologies that improve efficiency

Preferred Qualifications

• Comfort using AI tools (e.g., Claude) to improve speed and accuracy in accounting workflows
• Experience with AP automation platforms (Bill.com, Coupa, Tipalti, Concur, etc.)
• Experience with UAT/testing methodology and documenting business requirements

Compensation & Benefits

Compensation

• $75,000–$80,000 depending on experience and qualifications

Benefits

• Generous paid holiday schedule, including a full week off for Winter Holiday Shutdown
• Comprehensive paid time off policies covering vacation, sick days, parental leave, and bereavement leave
• Robust insurance plan including:
  • Medical with $0 co-pay Telehealth plan
  • Dental
  • Vision
  • Health Savings Account (HSA) with generous employer contributions
  • Flexible Spending Accounts (FSA)
  • Company-paid Life Insurance and Accidental Death & Dismemberment (AD&D)
  • Company-paid Short & Long Term Disability coverage
  • Company-paid Employee Assistance Program (EAP)
• Matching 401(k) with immediate full vesting
• On Demand Pay, allowing access to a portion of earned wages prior to payday with same day deposit
• Internet & Gym Reimbursement
• Work computer equipment provided
• Access to a private & secure workspace, free from distractions
• Internet connection speeds of 5 Megabits down / 3 Megabits up (5mbps/3mbps)

Location

• Accessible during the assigned work schedule for regular duties and responsibilities as outlined by the supervisor