Staff Accountant

Overview

The organization is seeking an experienced Full-Time Staff Accountant to provide full-cycle accounting and bookkeeping support for a diverse portfolio of clients across multiple industries, including government contractors (GovCon). This is not an entry-level role. The successful candidate must be able to work independently, manage recurring client deadlines, identify and research accounting discrepancies, and produce accurate, well-supported books for senior review with limited supervision.

Responsibilities

• Perform full-cycle bookkeeping and maintain accurate general ledger and chart-of-account records for assigned clients.
• Process and maintain A/P and A/R, including preparing invoices, recording receipts, entering vendor bills, applying payments and credits, and monitoring outstanding balances.
• Perform payroll accounting, including recording payroll activity, employer taxes, deductions, payroll liabilities, and payroll clearing accounts.
• Complete monthly bank and credit-card reconciliations and reconcile applicable balance-sheet accounts, including A/R, A/P, payroll liabilities, loans, prepaid expenses, and accruals.
• Prepare routine and adjusting journal entries; review the general ledger for duplicate transactions, misclassifications, unusual balances, missing transactions, and other discrepancies.
• Complete assigned month-end close procedures and prepare/review Balance Sheets, Profit and Loss Statements, Trial Balances, A/R and A/P aging reports, and supporting schedules.
• Maintain complete supporting documentation and audit trails; communicate directly and professionally with clients regarding missing information, questions, reconciliations, and deadlines.
• Research and resolve routine accounting discrepancies independently and escalate unusual, material, or technically complex matters for senior review.

Required Experience & Qualifications

• Minimum five (5) years of professional bookkeeping or accounting experience.
• Minimum three (3) years of hands-on QuickBooks Online experience and three (3) years of QuickBooks Desktop experience.
• Demonstrated experience with full-cycle bookkeeping, accounts payable, accounts receivable, payroll accounting, general ledger maintenance, reconciliations, journal entries, and month-end close.
• Experience supporting multiple clients or business entities simultaneously, with the ability to move efficiently among differing accounting structures and priorities.
• Strong practical knowledge of debits and credits, accruals, prepaid expenses, payroll liabilities, loans, fixed assets, and adjusting entries.
• Proficiency with Microsoft Excel, including formulas, sorting/filtering, lookup functions, and reconciliation schedules.
• Strong organizational, analytical, communication, confidentiality, and time-management skills.

Government Contracting Experience

• GovCon experience is strongly preferred.
• Familiarity with direct and indirect cost classification, fringe/overhead/G&A accounts, job or contract cost tracking, labor and payroll allocation, timekeeping reconciliation, contract billing support, unallowable-cost segregation, and DCAA-ready accounting environments is highly desirable.
• The role does not require a GovCon compliance expert, but the candidate must be able to follow established GovCon accounting procedures and recognize when a matter requires escalation.

Independence & Accountability

• Take ownership of assigned client books and move the accounting process from transaction recording through reconciliation and month-end close.
• Organize assignments, identify missing information, communicate with clients, investigate discrepancies, make appropriate routine corrections, and deliver clean, accurate, well-supported records without continual direction.
• Candidates whose experience is primarily limited to data entry, bank-feed categorization, or basic transaction processing without responsibility for reconciliations, general ledger review, and month-end close will not meet the requirements.

Preferred Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline; QuickBooks ProAdvisor certification preferred.
• Experience in an accounting, bookkeeping, CPA, outsourced accounting, or professional-services firm; experience with ADP or another payroll platform is a plus.
• Experience with job costing, class/project tracking, indirect-cost structures, and government-contracting accounting is a plus.

Compensation & Benefits

• Competitive salary

Location

• Remote position