Staff Accountant

Overview

This role supports the organization’s financial operations as the primary owner of accounts payable, with additional accounting and financial responsibilities across month-end close, reconciliations, journal entries, payroll accounting, reporting, and compliance support. Because the organization operates in a government contracting environment, the position provides an opportunity to develop expertise in government contracting accounting and compliance.

Responsibilities

Own Accounts Payable

• Enter, post, and monitor accounts payable transactions, including vendor invoices, aging, and payment status.
• Create and maintain vendor and 1099 contractor profiles, purchase orders, and supporting documentation.
• Support 1099 compliance and annual filing activities.
• Prepare payment batches, including ACH, wire, and check runs, for Controller review and approval.
• Process employee expense reports and ensure compliance with company policies and government contract requirements.

Support Accounting & Financial Operations

• Monitor bank accounts and accurately record related transactions.
• Prepare monthly bank and corporate credit card reconciliations, investigate reconciling items, and resolve discrepancies.
• Prepare and post journal entries and reconcile general ledger accounts.
• Assist with month-end and year-end close activities.
• Perform account analysis and research discrepancies through resolution.
• Assist with periodic financial reporting, budgeting, forecasting, and variance analysis.

Support Government Contracting Compliance

• Review labor and non-labor costs for proper project charging and cost allocation.
• Help ensure accounting practices comply with GAAP, FAR/DCAA, VAAR, and other applicable government contracting requirements.
• Support compliance with Service Contract Act requirements.
• Prepare documentation and supporting schedules for internal and external audits.

Support Payroll Accounting & Multi-State Compliance

• Review time entries and support payroll-related accounting activities.
• Reconcile payroll and benefit accounts.
• Coordinate with HR and payroll providers.
• Assist with multi-state payroll tax compliance and reporting.

Support Company-Wide Compliance

• Monitor filing deadlines and maintain compliance calendars.
• Maintain business licenses and registrations.
• Manage state portal access.
• Coordinate with third-party compliance providers and registered agents.

Improve Accounting Processes

• Identify opportunities to improve accounting processes, controls, and efficiencies.
• Contribute to automation initiatives and help leverage existing technology to streamline accounting operations.
• Propose ideas for better, faster, or more effective ways to accomplish work.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years of accounting experience.
• Basic understanding of GAAP, FAR/DCAA requirements, VAAR, and government contracting compliance.
• Strong Excel skills.
• Exceptional attention to detail.
• Strong analytical and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently while also collaborating effectively with others.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with Unanet GovCon ERP or another government contracting ERP system.
• Experience with ADP, timekeeping systems, and expense management platforms.
• Experience supporting multi-state payroll and payroll tax compliance.
• Experience with business registrations and state compliance requirements.
• Familiarity with the Service Contract Act (SCA).
• Previous experience working for a government contractor.

Compensation & Benefits

• Annual base salary range: $65,000 to $85,000.
• Starting pay will depend on the selected candidate’s experience, skills, qualifications, and geographic location.

Benefits package includes:

• Paid vacation, sick leave, and holidays
• 3 medical plan options
• Dental and vision insurance
• Free basic term life insurance
• Voluntary supplemental life insurance
• Short-term and long-term disability insurance
• Critical illness insurance
• Accident insurance
• Hospital indemnity insurance
• 401(k) retirement savings plan

Work Environment

• Remote, home-based office environment using a computer, telephone, and other office equipment as needed.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Physical Demands

• Talking, hearing, and visual acuity.
• Manual dexterity (such as operating a computer keyboard, mouse, and other business machines).
• Long periods of sitting and general sedentary work.

Equal Employment Opportunity / ADA

• The employer provides equal employment opportunity and prohibits discrimination and harassment.
• Reasonable accommodation is available under the ADA when requested by a qualified applicant or employee with a disability, unless doing so would cause undue hardship.