Supervisor, Accounts Payable

Overview

This role supports the Accounts Payable (AP) function, handling high-volume invoice entry and review, expense coding, and Travel & Entertainment (T&E) review and approval. The position reports to the Accounts Payable Manager and focuses on accuracy, compliance, and timely processing of payables activity while contributing to month-end close and continuous process improvements.

Responsibilities

Accounts Payable Entry & Review

• Review and process high-volume accounts payable invoices for accuracy, completeness, and appropriate approval prior to entry.
• Ensure accurate general ledger and expense coding of invoices in accordance with the chart of accounts and departmental budgets.
• Perform detailed review of AP entries to identify and resolve coding errors, duplicate payments, and discrepancies prior to payment runs.
• Monitor AP aging to ensure invoices are processed and paid according to vendor terms and payment schedules.
• Maintain organized, audit-ready documentation for processed invoices and supporting backup.

Travel & Entertainment (T&E) Review

• Review and approve employee expense reports for policy compliance, accurate coding, and appropriate supporting documentation.
• Identify and escalate out-of-policy expenses, missing receipts, or unusual spending patterns to the Accounts Payable Manager as needed.
• Partner with employees and department leads to resolve expense report queries and support timely reimbursement.
• Maintain and communicate T&E policy guidelines to ensure consistent application across the organization.

Reconciliation & Controls

• Perform vendor statement and AP sub-ledger reconciliations, researching and resolving variances in a timely manner.
• Support month-end close activities, including AP accruals, account reconciliations, and reporting deliverables.
• Maintain internal controls over the payables process, ensuring appropriate segregation of duties and approval workflows.
• Assist with internal and external audit requests related to accounts payable and T&E.

Systems & Process Improvement

• Use ERP system functionality to streamline invoice processing, coding, and approval workflows.
• Identify opportunities to improve AP processes and controls, recommending and helping implement enhancements.
• Maintain and update standard operating procedures (SOPs) for AP entry, T&E review, and reconciliation processes.
• Support system upgrades, testing, and integrations affecting the accounts payable function.

Team & Cross-Functional Support

• Provide day-to-day guidance and review of work for AP team members to ensure quality and consistency.
• Serve as an escalation point for complex vendor or coding issues within the team.
• Coordinate with other finance functions (AR, Accounting, Payroll) and business stakeholders to resolve payables-related issues efficiently.

Requirements

• Minimum 4 years of accounts payable experience, including expense coding, invoice entry, and review.
• Proven experience reviewing and approving travel & entertainment (T&E) expense reports.
• Hands-on experience with an ERP system (Sage Intacct or a comparable cloud-based accounting platform strongly preferred).
• Demonstrated experience performing account and vendor reconciliations.
• Strong understanding of AP controls, approval workflows, and expense policy compliance.
• Experience supporting month-end close activities, including accruals and reconciliations.
• Ability to provide guidance or informal oversight to other AP team members is a plus.

Key Skills & Competencies

• Exceptional attention to detail and accuracy in high-volume, deadline-driven work.
• Strong technical skills with the ability to learn and effectively use ERP and finance systems.
• Solid understanding of expense coding, chart of accounts structure, and general ledger impact.
• Proficiency with Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUPs, data analysis).
• Strong organizational and time management skills; ability to manage competing priorities and deadlines.
• Clear and professional written and verbal communication skills.
• Proactive problem-solving, comfortable identifying discrepancies and driving them to resolution.
• Collaborative and adaptable; able to work effectively with cross-functional teams and stakeholders.
• Discretion and integrity in handling confidential financial information.

Preferred Qualifications

• Prior experience providing guidance or informal oversight to other AP team members.

Compensation & Benefits

• Compensation range: CAD 75,000 to 85,000 per year.
• May be eligible for an annual bonus.
• Actual compensation within that range will depend on the individual’s location, skills, experience, and qualifications.

Benefits include:

• Medical insurance
• Paid Time Off (PTO)
• Remote flexibility

Location

• Canada