Tax Team Manager – US Tax Operations

Overview

This role is remote.

The organization is seeking a hands-on Tax Team Manager to oversee day-to-day tax operations for its U.S. tax preparation team, including workflow management, productivity, performance, and quality control.

Complex tax matters, advanced planning, and IRS representation will be escalated to designated senior tax professionals and CPA Advisors. This role is focused on team management and tax operations rather than being a senior technical tax specialist or Tax Director role.

Responsibilities

Team Leadership and Supervision

• Supervise assigned tax preparers and tax associates.
• Allocate work based on employee experience, workload, and project complexity.
• Set clear expectations for daily and weekly deliverables.
• Monitor employee productivity and work quality.
• Conduct regular team meetings and individual follow-ups.
• Identify training needs and coordinate employee development.
• Provide constructive feedback and support performance improvement.
• Escalate significant employee or operational concerns to the Delivery & Operations Manager.

Tax Project and Workflow Management

• Manage daily tax project workflows from assignment through preparation, review, e-filing, and completion.
• Monitor internal and statutory deadlines.
• Ensure tax projects are updated accurately in the project management system.
• Track missing client information and coordinate follow-ups.
• Identify overdue projects and potential delivery delays.
• Prioritize projects based on deadlines, complexity, and client requirements.
• Coordinate with tax reviewers and other departments to resolve pending matters.
• Provide regular project status reports to management.

U.S. Tax Preparation and Review Coordination

• Oversee tax preparation activities involving:
  • Form 1040 – Individual Tax Returns
  • Form 1065 – Partnership Tax Returns
  • Form 1120S – S Corporation Tax Returns
  • Form 1120 – C Corporation Tax Returns
• Perform basic/first-level tax return reviews within demonstrated competency.
• Ensure preparers follow established tax preparation procedures.
• Verify required supporting documents and workpapers are available.
• Coordinate second-level/technical reviews with qualified reviewers.
• Monitor extensions, estimated tax payments, e-filing requirements, and unresolved tax return issues.
• Escalate complex tax matters promptly.

Extensive expertise in every business tax form is not required, provided you have a strong foundation in U.S. taxation and can effectively coordinate qualified reviewers.

Quality Control and Compliance

• Ensure team members follow preparation and review checklists.
• Monitor review comments and pending corrections.
• Identify repeated preparation errors.
• Coordinate corrective training.
• Verify completion of required documentation before final review.
• Reduce rework, missed deadlines, and preventable errors.
• Maintain consistent quality-control practices across assigned projects.

Tax Planning and Resolution Coordination

• Coordinate documentation and project assignments for tax planning engagements.
• Track IRS notices, client correspondence, outstanding documents, and due dates.
• Maintain organized project records and follow-up schedules.
• Coordinate technical questions with senior tax professionals.
• Ensure client requests receive appropriate internal attention.

Advanced tax planning and independent IRS representation experience are not required for this position.

Process Improvement and Reporting

• Implement existing SOPs and tax workflow procedures.
• Identify opportunities to simplify project management.
• Assist with developing checklists and employee training materials.
• Track employee workload, pending reviews, overdue projects, and delivery performance.
• Support use of automation and AI tools to improve efficiency.
• Provide weekly updates to the Delivery & Operations Manager.

Requirements

Required Qualifications

• 3–6 years of relevant U.S. tax preparation or tax operations experience.
• At least 1 year of experience as a Team Lead, Senior Tax Associate with supervisory responsibilities, Tax Supervisor, or Assistant Manager, or equivalent demonstrated leadership experience.
• Experience working with U.S. CPA firms, EA practices, offshore tax outsourcing companies, or similar organizations.
• Practical experience preparing or reviewing Form 1040.
• Working knowledge of Forms 1065 and 1120S.
• Experience assigning or monitoring work across multiple tax projects.
• Familiarity with tax software and preparation/review procedures.

Education

• Bachelor’s degree in Accounting, Commerce, Finance, or a related field.

Professional Credentials (Preferred, Not Required)

• Enrolled Agent (EA)
• CA / CA Inter
• CPA candidate
• Relevant U.S. tax training or certifications

Candidates with strong practical experience and demonstrated management ability are encouraged to apply even without professional credentials.

Required Skills

• Team supervision and work allocation
• U.S. individual tax preparation
• Working knowledge of U.S. business taxation
• Tax preparation and review workflows
• Project and deadline management
• Quality control
• Staff training and coaching
• Problem-solving and escalation
• Professional English communication
• Microsoft Excel
• U.S. tax preparation software
• Workflow and project management systems

Preferred Technical Experience (Any Is an Advantage)

• Drake Tax
• CCH Axcess
• UltraTax
• Lacerte
• ProConnect
• QuickBooks Online
• Xero
• Zoho Projects or similar workflow systems

Candidates are not required to know every software platform listed.

Remote Work Requirements

Candidates must have:

• A dedicated, quiet workspace
• A laptop or computer capable of supporting dual monitors
• High-speed internet with a minimum of 150 Mbps download and 9 Mbps upload
• Backup internet connectivity
• Reliable power supply with backup
• Noise-cancelling headset
• Ability to attend virtual team meetings

Compensation & Benefits

• Annual Compensation: ₹9,00,000–₹12,00,000

Final compensation will be based on demonstrated U.S. tax experience, team leadership capability, technical knowledge, and interview performance.

What Success Looks Like

• Keep assigned tax projects organized and on schedule.
• Ensure team members understand their responsibilities.
• Minimize avoidable delays and missed deadlines.
• Maintain consistent preparation and review standards.
• Identify and escalate technical problems promptly.
• Improve team productivity through coaching and coordination.
• Maintain accurate workflow information.
• Build a reliable, accountable, and collaborative tax operations team.

Career Development

• Exposure to U.S. individual and business tax engagements.
• Collaboration with experienced U.S. tax and accounting professionals.
• Opportunities to develop tax review and management skills.
• Experience with workflow automation and AI-assisted operations.
• Potential advancement to more senior tax management positions based on demonstrated performance and business requirements.

How to Apply

Submit your updated resume highlighting:

• U.S. tax preparation experience
• Tax software knowledge
• Team leadership or supervisory experience
• Experience managing deadlines and multiple engagements
• Current and expected annual compensation
• Notice period and availability