Travel and Expense Administrator Accountant

Overview

A remote Travel & Expense Administrator Accountant position is available within a growing finance team. This full-time role combines administration of Travel & Expense and Corporate Card programs with core accounting duties such as prepaid accounting, reconciliations, month-end close support, reporting, and audit readiness. The base salary starts at $60,000 annually, with an additional annual bonus based on experience and qualifications.

Responsibilities

Travel & Expense Program Administration

• Administer the Travel & Expense platform, ensuring efficient operation and compliance with company policies
• Review expense reports for completeness, accuracy, business purpose, and policy adherence
• Support employees with system questions, policy interpretation, and issue resolution
• Monitor outstanding expense reports to ensure timely submission and approval
• Collaborate with stakeholders to improve travel and expense processes, adoption, and user experience
• Maintain program documentation and support audit readiness

Corporate Credit Card Program Administration

• Manage the corporate credit card program including issuance, maintenance, replacements, suspensions, and cancellations
• Review transaction activity for compliance with Corporate Card and Travel & Expense policies
• Identify, investigate, and follow up on policy violations, missing receipts, late submissions, unauthorized transactions, and outstanding reconciliations
• Enforce program requirements by ensuring timely expense submission, appropriate business purpose, and accurate accounting classifications
• Escalate repeated non-compliance or high-risk activity according to established procedures
• Maintain organized records of exceptions, approvals, and supporting documentation
• Partner with leaders and employees to reinforce policy compliance and resolve outstanding issues

Reporting & Compliance

• Prepare recurring reports on Travel & Expense and Corporate Card activity
• Track key metrics including submission timeliness, policy compliance, aging exceptions, and unresolved items
• Provide standardized reporting and insights to leadership on compliance trends and operational risks
• Analyze data to identify opportunities for improved controls, automation, and efficiency
• Ensure reporting outputs are accurate, complete, and supported by documentation

Accounting & Month-End Close

• Prepare assigned journal entries and general ledger reconciliations
• Maintain supporting schedules and documentation for assigned balance sheet accounts
• Support month-end close activities ensuring accuracy and timeliness
• Research and resolve reconciling items, discrepancies, and unusual transactions
• Support internal and external audit requests related to assigned areas

Prepaid Expense Accounting

• Maintain prepaid expense schedules and supporting reconciliations
• Prepare monthly amortization journal entries and ensure accurate expense recognition
• Investigate and resolve variances or unusual activity within assigned accounts
• Ensure supporting documentation is complete, organized, and audit-ready

Process Improvement & Internal Controls

• Follow established accounting policies, procedures, and approval authority requirements
• Ensure all activities and documentation meet internal control standards and support audit compliance
• Maintain consistent documentation of processes, exceptions, approvals, and reporting outputs
• Identify opportunities for process improvement, automation, and increased efficiency
• Support development and maintenance of standard operating procedures and user guidance
• Collaborate with Accounting, Procurement, FP&A, and business stakeholders to strengthen financial operations

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field
• Minimum 2 years of experience in accounting, travel & expense, financial operations, or related areas
• Experience administering a Travel & Expense platform and/or corporate card program preferred
• Strong understanding of general ledger accounting, reconciliations, and month-end close processes
• Advanced organizational skills with ability to manage multiple priorities and recurring deadlines
• Strong analytical and problem-solving skills
• Proficiency in Microsoft Excel and financial systems; experience with ERP and expense management platforms preferred
• Excellent written and verbal communication skills with a collaborative, customer-service mindset
• High attention to detail, strong sense of ownership, and commitment to continuous improvement

Compensation & Benefits

• Competitive base salary starting at $60,000 plus annual bonus
• Medical, dental, vision, mental health, and pet care benefits
• Matching 401(k) retirement plan
• Paid holidays and generous paid time off
• Opportunities for professional development and growth

Location

• This is a full-time remote position