US Payroll Specialist

Overview

This role involves managing the payroll system to ensure accurate and timely compensation for all employees. The Payroll Specialist is responsible for processing payroll, maintaining payroll records, and ensuring compliance with local, state, and federal regulations. The position supports both finance and HR teams to maintain smooth payroll operations.

Responsibilities

• Process and prepare accurate payroll on a bi-weekly and monthly schedule.
• Review timecards and attendance records for accuracy before payroll processing.
• Calculate and enter all earnings, deductions, bonuses, and commissions correctly.
• Stay updated on tax regulations and employment laws to ensure payroll compliance.
• Review payroll processor outputs for tax filings, wage garnishments, and other required reports.
• Respond to employee inquiries regarding pay, deductions, and payroll-related issues.
• Manage payroll reports, including summaries of gross wages, deductions, and tax withholdings.
• Prepare and store payroll documentation in compliance with legal requirements.
• Prepare and post journal entries from payroll registers and prepare accruals.
• Assist employees with payroll-related inquiries and resolve discrepancies promptly.
• Support HR with benefits administration, deductions, and other payroll-related matters.
• Manage multiple payroll cycles as needed.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• Minimum of 2 years experience in payroll processing or a similar role.
• Strong knowledge of payroll software (e.g., Gusto).
• Familiarity with tax regulations, wage garnishments, and payroll compliance requirements.
• Proficiency in Microsoft Excel and other office applications.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive employee information.

Preferred Qualifications

• Experience with multi-state payroll processing.
• Certification such as Certified Payroll Professional (CPP) is a plus.

Compensation & Benefits

• Full-time remote position with standard office hours.
• Occasional overtime may be required during peak payroll periods.

Location

• Remote (United States)