West Coast - Payroll Specialist

Overview

This role involves managing all aspects of payroll processing for assigned business units, ensuring accuracy, compliance, and efficiency. Reporting to the Payroll Director, the Payroll Specialist plays a key role in maintaining payroll integrity and supporting business units with payroll-related inquiries.

Responsibilities

Bi-Weekly and Off-Cycle Payroll Processing:

• Process complex, high-volume bi-weekly payrolls for assigned business units
• Manage off-cycle payroll items as needed
• Audit HRIS payroll-related records for accuracy and collaborate with HR Operations to resolve discrepancies
• Manage setup and processing for new hires, terminations, and leaves of absence
• Verify accurate completion and posting of timesheets in VantagePoint
• Prepare import files and run standard payroll reports using Excel
• Process final payments for terminated employees
• Process and track employee garnishment notices
• Respond to state agency inquiries
• Reconcile 401k deferrals, loans, and employer match files with plan administrator platform
• Process off-cycle bonus payrolls, manual checks, and tax adjustments
• Prepare and submit state-mandated reports such as worksite and labor statistics, and workers' compensation
• Balance and reconcile biweekly and quarterly tax remittances
• Register for new state or local tax accounts as needed
• Set up state and local taxes for employees according to multi-state taxation rules
• Provide payroll consultation and guidance to assigned business units
• Download and distribute biweekly payroll reports, PTO liability, and monthly accruals using Excel
• Prepare and post biweekly, monthly, and quarterly journal entries in Deltek VantagePoint
• Reconcile year-end W-2 forms

General:

• Support assigned business units with payroll-related inquiries and requests
• Assist with mergers of newly acquired business units into VantagePoint, including testing export files and reviewing time posting processes
• Support data integrity in HRIS and payroll systems by collaborating with relevant teams and reviewing employee data
• Support year-end financials, 401k, and workers' compensation insurance audits

Qualifications and Experience

• Bachelor's degree in Accounting or related field preferred
• Minimum 3 years of experience with UKG Pro (required)
• Minimum 5 years of experience processing multi-state payroll
• Ability to work effectively in a fast-paced and demanding environment
• Certified Payroll Professional designation preferred

Technical Skills

• Current knowledge of relevant payroll laws and regulations
• Proficient in multi-state taxation rules, local taxes, and state income tax reciprocal agreements
• Ability to maintain confidentiality and work collaboratively in a team environment
• Proficient in UKG Pro
• Proficient in Microsoft Excel, Word, and Outlook

Competencies

• Adaptability: Willingness to work on various projects and tasks, embracing new challenges
• Initiative: Ability to work independently and drive projects forward
• Attention to Detail: Ensures accuracy in payroll calculations and processing, able to meet deadlines under pressure

Location

• Remote (Pacific Standard Time)

Travel

• None

Compensation and Benefits

• Base salary range: $70,000 to $90,000, determined by work location, skills, experience, and education
• Health and welfare benefits including medical, dental, vision, and basic life insurance
• 401(k) plan and opportunity to purchase company stock at a discount
• Paid time off plans for U.S. and Canadian employees, 10 paid holidays
• Paid leave programs for military service and new parents
• Eligibility for merit increases, performance discretionary bonuses, and stock for certain roles

Equal Opportunity Employment

The employer provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Disability-related accommodations are provided as required by law.