Account Payable Specialist

Overview

A leading global provider of talent and leadership development solutions is seeking an Accounts Payable Specialist to join their finance team. This role focuses on managing high-volume invoice processing, ensuring accurate reconciliation, and supporting operational accounting functions within a fast-paced environment.

Responsibilities

• Process a high volume of accounts payable invoices with accuracy using 3-way matching against purchase orders and receiving documentation.
• Investigate and resolve invoice discrepancies, vendor issues, and payment inquiries efficiently.
• Handle debit memos, credit memos, RMAs, and expense-related invoices in accordance with company policies.
• Perform account reconciliations and assist in maintaining organized accounting records.
• Support freight and expense invoice coding to ensure correct allocation and timely payments.
• Assist in preparing journal entries, conducting account analyses, and providing operational accounting support.
• Communicate effectively with vendors and internal departments to resolve discrepancies and improve invoice processing workflows.
• Participate in month-end closing activities, ensuring all documentation is complete and accurate.
• Utilize multiple systems and platforms to process transactions efficiently in a high-volume environment.

Requirements

• Minimum of 2+ years of experience in Accounts Payable processing, preferably in a high-volume setting.
• Proven expertise in 3-way matching, invoice processing, and resolving invoice discrepancies.
• Intermediate proficiency in Microsoft Excel, including data analysis and report generation.
• Associate's or Bachelor's degree preferred; candidates pursuing relevant coursework are encouraged to apply.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Ability to prioritize tasks effectively and manage multiple responsibilities simultaneously in a fast-paced environment.
• Exposure to reconciliations, general ledger support, journal entries, or operational accounting is advantageous.
• Experience with ERP or accounting systems is highly preferred.
• Bilingual abilities in Spanish are a plus to facilitate communication with diverse vendor and internal teams.

Preferred Skills and Experience

• Accounts Payable
• Invoice Processing
• Reconciliation
• Financial Analysis
• Vendor Management
• Data Analysis

Compensation & Benefits

The organization offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, short-term disability coverage, and additional voluntary benefits tailored to individual needs. Additional support includes an Employee Assistance Program (EAP), commuter benefits, and a 401(k) plan. Paid leave options include Paid Sick Leave and other paid time off as mandated by federal, state, or local laws. Holiday pay is available where applicable.

Equal Opportunity

The employer is an equal opportunity organization committed to diversity and inclusion. They do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Veterans and military-connected individuals are strongly encouraged to apply. Hiring practices comply with all applicable federal, state, and local laws, including fair chance ordinances, and consider qualified applicants with arrest and conviction records accordingly.

Location

Not specified.