Accounting Clerk II

Overview

The Department of Teacher Education is seeking an Accounting Clerk to support the Department’s Fiscal Officer and Research Administrator with financial transactions and account management.

This role involves initiating purchases for outside vendors, faculty, and students, including processing and coordinating items such as invoices (including grant sub-contracts), research participant payments, mentor teacher payments, conference fees/memberships, honorarium/speaker fees, employee reimbursements, check deposits, additional pay for FAS-overload, and payments to students via egradfel or scholarship system.

Responsibilities

• Initiate purchases using DV/Pcard/Requisitions/POs for outside vendors, faculty, and students
• Process invoices, including vendor setup and maintenance
• Assist with research participant, mentor teacher, conference, honorarium/speaker, reimbursement, and other listed payment types
• Support account management by submitting accounting correction documents, including:
  • General error corrections
  • Distribution of income and expense
  • Intra-account adjustments
• Support cost redistributions
• Gather additional supporting documentation as needed to process transactions when not provided by the Fiscal Officer/Research Administrator
• Assist with account management by:
  • Running relevant financial reports for the Fiscal Officer/Research Administrator
  • Researching transactions or providing additional details to support monthly reconciliation
  • Following up on the payment process and adding notes when necessary
  • Maintaining account files by saving relevant documents in the appropriate financial folders
  • Recording expenses in financial spreadsheets
  • Researching costs for budget impact estimates by calling vendors to obtain quotes and determine going rates for services
• Attend classes necessary for maintaining certifications, fulfilling job duties, and enhancing the work environment
• Perform additional administrative duties as assigned to support operations, including those normally associated with an Accounting Clerk II position

Minimum Requirements

• Knowledge normally acquired through a high school education
• 1 to 3 years of related, progressively more responsible or expansive work experience in:
  • accounting, bookkeeping, and/or records maintenance and/or
  • experience in spreadsheet, word processing, and/or database software
• Ability to handle knowledge of technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience

Hybrid / Remote Work

• The college is currently operating under a hybrid work modality structure, with staff working both in person and remotely each week. This structure is subject to change at any time.
• This position has been designated as remote-friendly, meaning some or all duties can be performed remotely as mutually agreed upon.

Work Hours

• Standard 8–5

Compensation & Benefits

• Not specified in the provided job description

Location

• Not specified in the provided job description

Additional Information

• Bidding eligibility deadline: September 22, 2026, at 11:55 PM

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or protected veteran status.