Accounting & Finance Operations Specialist

Overview

A nonprofit impact media organization focused on supporting families is seeking an Accounting & Finance Operations Specialist. This role supports the financial health and sustainability of multiple affiliated entities by managing key accounting functions, ensuring accurate financial reporting, and maintaining compliance.

Responsibilities

• Support monthly closing processes including payroll, journal entries, and reconciliations in collaboration with Finance and Operations teams.
• Review and process accounts payable, reimbursement requests, and accounts receivable, including tracking aging, payments, and follow-up.
• Calculate monthly staff time allocations and update leave tracking.
• Track advertising costs and maintain accurate records.
• Maintain electronic filing systems for invoices, receipts, and financial documentation ensuring completeness and accessibility.
• Coordinate with accountants and bookkeepers for data entry and coding.
• Support audit and tax preparation by gathering documentation and ensuring records are complete and accurate.
• Troubleshoot financial process issues and discrepancies, identifying root causes and ensuring resolution.
• Ensure compliance with organizational policies and GAAP standards.
• Manage financial operations across multiple affiliated entities, ensuring accurate tracking, coding, and documentation across interconnected funding streams.
• Maintain responsiveness to internal requests and deadlines with proactive communication.
• Review all work carefully to identify discrepancies or missing information before finalizing.
• Adhere to established processes while flagging areas for clarification or improvement.

Required Experience

• Minimum 3 years of finance and accounting experience; nonprofit experience is a plus.
• Proficient understanding of finance and accounting principles including accounts payable, accounts receivable, and GAAP.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to maintain high accuracy in detail-intensive environments.
• Proactive communication style with high responsiveness and follow-through.
• Ability to work independently and maintain accurate documentation.
• Experience preparing financial statements and reports; nonprofit experience preferred.
• Experience with cost allocations to programs and departments.

Compensation & Benefits

• Salary range: $80,000 - $85,000, depending on experience.
• Full-time (40 hours per week), remote/flexible work environment.

Benefits include:

• Paid Time Off: 15 vacation days, 15 sick days, 10 holidays, plus an average of 12 additional bonus PTO days for extended summer and winter breaks.
• Health Insurance: Employer pays 100% of employee’s base plan premium and 50% of dependents’ premiums; dental and vision insurance offered.
• Paid Family & Medical Leave: 16 weeks paid parental leave for birth or adoption; 12 weeks paid family leave for personal or family care.
• Retirement: Eligibility after 4 months; employer matches 100% of first 3% and 50% of next 2% of salary contributions; immediate vesting.
• Professional Development: Access to training programs and an annual professional development allotment.
• Paid Sabbatical: Eligible after 5 years of service for a fully paid six-week sabbatical.

Location

This is a fully remote position with flexible working hours.

Application Process

Applications are reviewed on a rolling basis with preference given to candidates who apply by July 20, 2026. Candidates should submit a resume or CV and answer questions regarding pronouns, motivation for applying, interest in the position, and relevant nonprofit financial operations experience.