Accounting Specialist

Overview

An Accounting Specialist is needed to support a finance and accounting team with key accounting operations and reporting. This role focuses on maintaining accurate, compliant financial records and supporting functions including payroll, timekeeping, invoicing, accounts payable/receivable, and financial reporting.

Responsibilities

Financial Reporting

• Support the preparation of periodic/monthly/quarterly/annual financial reports (day-to-day support; separate from interpretation and strategy)
• Support quarterly jurisdictional reports including Sales & Use, Property Tax, and other statutory filing requirements
• Responsible for 1099 reporting
• Support project and program management reporting

Invoicing / Accounts Receivable

• Perform periodic/weekly/monthly/milestone/deliverable invoicing
• Reconcile receipts and apply payments to accounts receivable; follow up on variances until resolved
• Monitor outstanding receivables and maintain past-due status once per 15 days minimum
• Ensure customers with ACH/Wire availability are set up for direct pay; monitor and deposit checks as necessary

Accounts Payable

• Review and retrieve/import subcontractor timesheets for labor accrual reconciliation
• Review and retrieve employee and subcontractor expense reports
• Process employee expense reimbursements
• Track, save, and reconcile subcontractor invoices to timesheets and G/L accounts
• Create and maintain new vendors in the accounting system and bank payment system
• Track, save, and reconcile vendor invoices
• Generate A/P Selection report weekly
• Generate ACH/Wire/Check disbursements weekly
• Maintain vendor/subcontractor profiles and provide onboarding support
• Assist with 1099 reconciliation/W9 collections/filings
• Field payment inquiries and provide resolution as necessary

Timekeeping / Payroll

• Set up new employees in the PEO/Payroll system
• Import and reconcile timesheets/labor data
• Support new project onboarding and setup in the accounting system
• Create project assignments for timekeeping and initial timekeeping budgets
• Support payroll submission and reconciliation
• Provide vendor/sub-contract management expertise
• Support year-end purges and other year-end processing reports, as well as W2 administration

Requirements

Experience

• At least 2 years of accounting experience (preferred)
• Project-based accounting experience and thorough knowledge
• Federal contracting/DCCA compliance is highly desired
• Experience in services/staffing industry is a plus
• Experience preparing financial reports (periodic, monthly, quarterly, annual)
• Accounts payable/receivable management expertise
• Accounts reconciliation skills
• Payroll and timekeeping experience
• Vendor/sub-contract management expertise

Skills

• Strong written, oral, and presentation skills
• Customer service oriented
• Detail oriented with a focus on compliance, best practices, and continuous improvement

Technologies and Tools

• Unanet/Procas/Deltek or other government contractor-tailored project-based accounting software strongly preferred
• Paychex or similar payroll/PEO platform experience
• Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)
• Expensify experience is a plus
• Experience with Microsoft 365/SharePoint online/OneDrive
• Extremely proficient with MS Word and PowerPoint
• Extremely proficient with DocuSign and Adobe DC Pro is preferred

Education

• Bachelor’s degree in Accounting, Finance or Business Administration required

Location

Remote; resident in Fort Lauderdale area preferred