Accounting Support Specialist (BBS908)

Overview

This role provides administrative and data entry support for the accounting team of a distribution company. Responsibilities include managing and triaging the shared accounting inbox, entering and maintaining accounts payable (AP) and accounts receivable (AR) records, maintaining vendor records, and supporting day-to-day accounting administration.

The position starts as a fill-in role with a strong likelihood of converting to a permanent long-term role for the right candidate. Reliability, attention to detail, and strong written English are required from day one.

Responsibilities

Accounting Inbox Management

• Monitor, triage, and manage the shared accounting inbox daily
• Prioritize and route incoming emails to the appropriate team member or queue
• Ensure time-sensitive items are flagged promptly
• Respond to routine inbox inquiries with accurate, professional written communication

Data Entry and Record Keeping

• Enter and maintain accounts payable and accounts receivable records accurately
• Process and log invoices with correct coding, amounts, and dates
• Maintain and update vendor records to ensure information is current and complete
• Perform reconciliations and cross-checks to identify and correct data entry errors

Administrative Support for the Accounting Team

• Provide general administrative support to the accounting team as needed
• Assist with organizing, filing, and maintaining financial documents and records
• Support ad hoc accounting and administrative tasks as directed by the accounting lead

Requirements

• Prior experience in accounting support, data entry, AP/AR, or a similar administrative finance role
• Exceptional attention to detail with a zero-error standard for data entry and record keeping
• Strong written English communication skills for inbox management and correspondence
• Organized, reliable, and self-directed with the ability to manage ongoing tasks independently once trained
• Comfortable working in a fast-moving environment where accuracy and responsiveness both matter
• Available to work full-time during US business hours

Preferred Qualifications

• Familiarity with accounting or ERP software such as QuickBooks, NetSuite, or similar platforms
• Experience managing a shared inbox or email queue in a professional setting
• Background supporting an accounting or finance team in a distribution, wholesale, or e-commerce business

Compensation & Benefits

• Paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines

Location

• 100% remote setup
• Must be available during US business hours