Accounts Payable and Payroll Specialist

Overview

A non-profit organization is seeking a detail-oriented and reliable Accounts Payable & Payroll Specialist to manage full-cycle accounts payable processing, employee expense report management, and bi-weekly payroll administration for approximately 75 employees. This role requires strong organizational skills, the ability to meet deadlines, and comfort working in a fast-paced environment with multiple systems.

Responsibilities

Accounts Payable

• Process vendor invoices, credit memos, and payments accurately and in a timely manner.
• Review and process employee expense reports, ensuring proper coding and compliance with company policies.
• Maintain vendor records and assist with vendor onboarding, compliance, and communication.
• Support accounts payable accruals and assist during month-end close.
• Prepare and support the issuance of annual 1099 forms.
• Provide documentation and support for internal and external audit requests.

Payroll

• Process bi-weekly payroll for approximately 75 employees.
• Review timecards, deductions, and payroll changes to ensure accuracy.
• Coordinate with Human Resources on new hires, terminations, changes, and payroll-related updates.
• Prepare payroll journal entries and reconcile payroll-related accounts.
• Maintain accurate payroll records and support year-end reporting.

Systems

Experience with the following systems is helpful but not required; training will be provided for candidates with strong aptitude and relevant experience:

• Sage Intacct
• Bill.com
• ADP

Qualifications

• Minimum of 2 years of experience in accounts payable, payroll, or a related finance role.
• Strong understanding of accounts payable workflows, expense policies, and payroll processing.
• High level of accuracy, attention to detail, and ability to maintain confidentiality.
• Proficiency in Excel and comfort working with multiple software systems.
• Strong communication skills and ability to work independently and collaboratively.