Accounts Payable Assistant (Entry Level)

Overview

The organization is seeking a motivated and detail-oriented Accounts Payable Assistant for an entry-level position on its finance team. This role supports the accurate and timely processing of vendor payments, maintenance of financial records, and resolution of invoice and payment issues.

Key Objectives

• Accurately process and manage vendor invoices and payments.
• Maintain organized financial records and documentation.
• Support month-end closing activities related to accounts payable.
• Collaborate with internal teams and external vendors to resolve discrepancies.

Responsibilities

• Review, verify, and enter invoices into the accounting system.
• Match purchase orders, invoices, and payment receipts to ensure accuracy.
• Prepare and process payments via check, ACH, or wire transfers.
• Communicate with vendors regarding payment status and resolve invoice issues.
• Assist with reconciling accounts payable transactions and resolving discrepancies.
• Support audit preparation by maintaining thorough and organized records.
• Contribute to continuous improvement of accounts payable processes and procedures.

Requirements

• High school diploma or equivalent.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and familiarity with accounting software.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Eagerness to learn and adapt in a fast-paced environment.

Preferred Qualifications

• Associate’s degree or coursework in accounting or finance.
• Experience with ERP systems.

Compensation & Benefits

• Competitive salary with opportunities for growth and development.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off and holiday benefits.
• Supportive and inclusive work environment focused on professional growth.
• Access to training resources and career advancement opportunities.