Accounts Payable Clerk

Overview

A non-profit organization is seeking an Accounts Payable (AP) Clerk to join their team. This is a contract-to-hire position based in Detroit, MI, with fully remote work options.

Responsibilities

• Prepare, record, verify, and process vendor invoices for goods and services in a timely manner.
• Learn the department and account structure to prepare payment cover sheets, including matching approved purchase orders or contracts to invoices.
• Document account codes to ensure accurate general ledger (GL) recording.
• Verify invoice approvals and follow up on missing approvals or discrepancies.
• Maintain accurate vendor information, including EFT details, addresses, W-9 forms, and other 1099 information; contact vendors for updates as needed.
• Enter invoices into the Financial Edge software system.
• Process check runs and ACH payments, including entering ACH and positive pay information into the online banking system.
• Triage mail to appropriate parties and resolve returned checks.
• Perform monthly and quarterly reconciliations of accounts payable and employee advances accounts.
• Prepare monthly journal entries to reclassify expenses from American Express statements.
• Prepare monthly journal entries for accrual of prior month expenses after invoice posting cut-off.
• Track spend downs for vendors with contracts.
• Communicate with staff and vendors regarding accounts payable transactions and expense reports.
• Track vendor payments on a monthly, quarterly, and annual basis to ensure invoice submission and approval.
• Ensure invoices are recorded in the appropriate accounting period for proper expense recognition.
• Research and respond to payment and invoice inquiries from internal and external partners.
• Support other departments with various short-term projects as needed.

Requirements

• Minimum of 2 years of recent accounts payable experience.
• Proficiency in Excel, including Pivot Tables and V-Lookup functions.

Experience Level

Intermediate

Compensation & Benefits

• Pay rate: $25.00 per hour.
• Eligibility for benefits may depend on job classification and length of employment. Potential benefits include:
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital insurance
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employees and dependents
  • Short-term and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Location

• Position is fully remote.
• Based out of Detroit, MI.

Application Deadline

• This position is anticipated to close on June 12, 2026.