Accounts Payable Coordinator

Overview

This role supports day-to-day purchasing activities, including processing purchase requests, maintaining accurate records, communicating with vendors and internal departments, and assisting with follow-up on purchasing-related matters. Strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities are required.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently.
• Communicate with vendors and internal departments to obtain information, resolve questions, and follow up on open items.
• Maintain organized and accurate purchasing records, files, logs, and tracking spreadsheets.
• Review documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing.
• Handle confidential and sensitive business information with professionalism, discretion, and sound judgment.
• Assist with invoice, vendor, and purchasing inquiries as needed.
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment.
• Support purchasing process improvements and help maintain consistent department procedures.
• Take ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation; provide backup support for US fixed assets when needed.
• Perform other related duties as assigned.

Requirements

• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change.
• Strong attention to detail, accuracy, and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional, dependable, and collaborative work style.
• High school diploma or equivalent experience in business or a related field is a plus.

Preferred Qualifications

• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role.
• Experience with purchase orders, invoices, vendor documentation, and purchasing processes.
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred.
• Ability to quickly learn new systems and follow established procedures.
• Strong customer service skills with internal and external stakeholders.

Compensation & Benefits

• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday

Targeted starting total cash compensation in the United States for this position ranges from $45,000 - $55,000 per year. This range includes base salary and on-target performance-based variable commissions. Actual earnings are uncapped, and many team members exceed on-target amounts by surpassing their sales goals. Starting pay is determined based on factors including depth, breadth, and variety of experience, skills, and responsibilities.

Location

United States

Equal Employment Opportunity

The organization is an Equal Employment Opportunity Employer. It does not discriminate and is committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.