Overview
The Accounts Payable Entry department within Shared Services is responsible for processing vendor invoices to prepare for payment. This role involves entering invoice details, matching invoices to purchase orders, and calculating payment terms accurately. The position offers flexibility to work remotely within the United States or in a hybrid capacity based in Newport News, VA, following company policy.
Responsibilities
- Verify accuracy of invoice images and supporting documents
- Enter invoice details into the ERP system using a 3-way match process
- Investigate and resolve invoice-related problems and inquiries
- Identify different types of accounting documents
- Assist with ad hoc accounts payable duties as needed
- Calculate and apply correct payment terms to vendor invoices
- Accurately bill customers for products and services
- Perform advanced problem-solving related to unit of measure differences and other research
- Review entries to prevent duplication
- Communicate with external vendors to ensure accurate invoice processing
- Maintain adherence to accounts payable policies and goals
- Provide elevated support during Month End, Mid-Year, and Year End periods
- Deliver high-quality customer service to internal and external stakeholders
- Support corporate programs, goals, and initiatives
- Collaborate effectively within Accounts Payable and other departments
- Participate in associate meetings and communicate concerns to management
- Represent the organization professionally and uphold quality customer service standards
- Comply with all company policies, rules, regulations, and safety procedures
Qualifications
- Experience in accounts payable, procurement (P2P), or related financial functions required
- Understanding of accounting concepts through coursework or relevant experience
- Experience with inventory cycle counts and resolving receiving/shipping discrepancies
- Ability to work efficiently in a fast-paced environment with performance metrics
- Proficient computer skills including 10-key and attention to detail in a paperless environment
- Strong recall ability for quick decision-making and critical thinking
- Effective organizational and prioritization skills aligned with job objectives
- Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams, etc.)
Compensation & Benefits
- Estimated pay range: $15.00 - $23.79 per hour (may vary by location and candidate qualifications)
- Eligible for bonus or incentive plans
- Competitive benefits including health, dental, vision insurance
- Paid time off and life insurance
- 401(k) plan with company match
- Additional benefits supporting mental health, gender affirming care, family building, paid parental leave, associate discounts, and community involvement opportunities
Location
- Remote within the United States or Hybrid in Newport News, VA
Equal Opportunity
The employer is an equal opportunity employer and government contractor, complying with regulations prohibiting discrimination against qualified protected veterans and individuals with disabilities. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.