Accounts Payable Coordinator - Remote

Overview

This role is responsible for accurately and timely processing accounts payable, maintaining vendor relationships, and ensuring compliance with internal controls and accounting policies. The position supports the Accounts Payable Manager and Team Lead by managing invoice workflows, resolving discrepancies, and assisting with month-end activities and special projects as needed.

Location

Remote

Compensation & Schedule

• Salary: $23 - $26 per hour
• Schedule: Monday to Friday – 9AM – 5:30PM EST

Responsibilities

Invoice Processing

• Receive, review, and process invoices for accuracy, appropriate approval, and proper coding.
• Ensure invoices comply with company policies and accounting standards.
• Enter invoices into Coupa and NetSuite in a timely and accurate manner.

Vendor Management

• Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information.
• Respond to vendor inquiries regarding invoice status and payments in a professional and timely manner.
• Reconcile vendor statements and investigate and resolve discrepancies.

Compliance and Internal Controls

• Follow established internal controls and segregation of duties.
• Maintain proper documentation to support audits and internal reviews.
• Assist with internal and external audits as required.

Administrative & Team Support

• Maintain organized electronic records in accordance with company record retention policies.
• Collaborate with cross-functional teams to resolve invoice and payment issues.
• Perform additional duties as assigned by the Accounts Payable Manager or Team Lead.

Performance Standards

• Accurate and timely invoice processing.
• Timely resolution of discrepancies and vendor inquiries.
• Compliance with company policies and procedures.
• Professional, cooperative, and responsive communication with coworkers and vendors.
• Adhere to the organization’s Code of Conduct and compliance policies and procedures, and report any suspected violations of any federal or state laws to the direct supervisor, Human Resources, or the Compliance Officer.

Qualifications

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or a related field preferred.
• Equivalent combination of education and accounts payable experience will be considered.

Skills & Abilities

• Knowledge of Accounts Payable.
• Proficiency with Excel/Word/Outlook.
• NetSuite experience preferred but not required.
• Coupa experience preferred but not required.

Compensation & Benefits

• Comprehensive Medical, Dental and Vision Insurance (as low as $13.73/pay)
• Paid Time Off
• Free Virtual Care – Telemedicine
• 401k with company match
• Referral Bonuses
• Life Insurance

Equal Opportunity

The employer is an Equal Opportunity Employer. Reasonable accommodations will be made to enable individuals with disabilities to apply for the job or to perform the essential functions of their job.